Part Time Administrative Assistant

Job Title: Office Manager, BRC Ranch Schedule : Preferred hours of Monday to Friday: 8 a.m. – 5 p.m. during the months of January to May; August to December. Summer months may be lighter and more flexible hours. Reports to : Vice President, Human Resources and Outreach Department : Administration Location : BRC Ranch Headquarters, Boling, Texas Job Summary The Office Manager serves as the first point of contact for BRC Ranch, providing a blend of front desk operations, administrative support, and customer service. This role is responsible for handling receptionist duties, administrative tasks, managing scheduling and travel, assisting with event coordination, and overseeing customer service functions for our cattle operations. The ideal candidate will be organized, professional, and proactive with excellent multitasking abilities. Key Responsibilities Reception & Customer Service Greet and assist visitors in a professional and welcoming manner, ensuring a positive first impression. Answer, screen, and direct incoming calls. Manage general emails and inquiries. Solve customer service issues without requiring delegation when possible. Serve as gatekeeper to ranch management, and ranch owners, receiving visitors and taking phone calls. Maintain the ranch office area, keeping it clean and organized. Administrative Support Provide general administrative support to ranch manager, ranch owners, and show cattle herdsman Assist with administrative tasks including data entry, meeting note taking, and executive support. Assist with email correspondence, scheduling, and calendar management. Process and organize incoming and outgoing mail Manage office supply inventory. Manage BRC Ranch tour bookings and assign appropriate staff for each tour. Customer & Order Management Assist with administrative support of cattle sales and genetics sales. Release semen orders. Release AI Certificates and ET Certificates. Maintain updated customer mailing lists and handle mail outs. Provide AI certificate releases for BRC Ranch Event & Show Coordination Assist with event and show entries, track budgets, and arrange accommodations for attendees. Ensure promotional materials and booth setups are prepared for shows. Travel & Scheduling Arrange travel accommodations for ranch personnel. Manage ranch scheduling for employees, including weekend and holiday feeding arrangements. Oversee travel itineraries, bookings, and address travel-related issues as needed. Data & Record Keeping Enter and maintain cattle performance data and DNA records for accurate reporting. Ensure all records are organized and accessible. Purchasing Place and manage online orders for office supplies and necessary items. Coordinate with vendors for timely deliveries and handle returns or exchanges. Schedule dates and work on logistics for beef harvest dates, and pickup. Basic Office Cleaning Ensure common areas are kept clean, including the reception, kitchen, conference room, and meeting rooms. Perform basic cleaning tasks and maintain office snack and beverage supplies. Supervise custodial staff. Qualifications High school diploma or equivalent; associate’s degree or additional education in office management or agriculture is preferred. Previous experience as a receptionist or administrative assistant, with ranching or agriculture experience as a plus. Proficiency in Google Suite (Sheets, Docs, Slides) and Microsoft Office Suite (Word, Excel, Outlook). Strong written and verbal communication skills. Detail-oriented with excellent organizational skills. Spanish speaking skills are a plus. Customer service-oriented with the ability to work independently, take initiative, and solve problems. Physical Requirements Primarily office-based work with visits to cattle show barn 2-3 times a week to check in with ranch team. Physical activity required from time to time like loading and unloading groceries, stocking drink coolers, icing down drinks. Ability to sit, stand, and work at a computer for extended periods. Occasional lifting of office supplies, bottled water, materials, or event equipment up to 25 pounds. Occasional travel to cattle shows, events, and industry functions may be required. Salary and Benefits $19 per hour salary Performance Evaluation Customer Experience: Creating a professional, welcoming environment for all visitors, callers, and clients. Answering calls and emails promptly and directing inquiries accurately. Administrative Accuracy: Keeping schedules, data, and records organized and error-free. Task Completion: Completing assignments, bookings, and event prep on or ahead of deadlines. Office Organization: Maintaining a clean, well-stocked, and efficient front office environment. Support to Leadership: Anticipating needs and providing reliable, proactive support to the executive team (VP level). Providing reliable, proactive assistance and serving as the gatekeeper to the executive team. No unsolicited interruptions, walk-ins, or direct calls patched through without screening. Communication: Clear, courteous, and professional communication with all stakeholders. Being punctual, present, and consistently reliable in daily operations. #J-18808-Ljbffr brcbrands