Facilities Coordinator

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: Provide organization, communication, oversight, leadership, training, and administration of internal and external programs and business processes within the Lab Equipment Services department.

Design and implement documentation and work process improvements, allowing Instrumentation Technicians to focus on routine maintenance activities

What your day-to-day will look like:

• Approve technical documentation as the Master Data subject matter expert (MDSME) and Maintenance Strategy SME for Instrument Services.

• Prepare documentation for inclusion of master data into the Computerized Calibration Management System (CCMS) and Computerized Maintenance Management System (CMMS). Work with equipment owners and project managers to ensure that all data is consistent and appropriate. Authoring and/or reviewing of Master Inspection Characteristics (MICs) for the CCMS is a part of this task.

• Contribute to the identification and procurement of appropriate test, service, and safety equipment, as well as spare parts and materials for proper maintenance and repair of process and laboratory instruments and equipment. Approve material master and bill of materials (BOM) requests for inclusion into Maintenance, Repair & Operating Supplies (MRO) stores and the CMMS.

• Develop new and revise existing preventative maintenance and calibration procedures in the Lab Equipment Services. Implement the new documents and work within change control program.

• Act as a change owner, assessor and/or approver for new and existing preventive maintenance and calibration procedures in the Lab Equipment Services.

• Serve as an interface to the Quality Assurance group to assist in aligning maintenance and calibration practices across the network.

• Participate on teams representing Lab Equipment Services, providing active participation and leadership as necessary per the team's charter and the specialist's role on that team.

• Recommend, champion, and administer process improvements, especially with respect to advanced calibration and troubleshooting techniques, e.g., Predictive, Test Uncertainties, Instrument Specifications Evaluation, Calibration Intervals, etc.

• Establish and sustain clear communications within cross-functional departments and strategic business units, along with external contractors, vendors, and service providers.

• Provide support for internal and external audits and inspections for the maintenance and calibration programs.

• Evaluate instrumentation specifications and design applications for new instruments and analytical technologies to identify any potential issues that could result in operational vulnerabilities affecting regulatory compliance, excessive costs, process vulnerability, reliability, and reduced system availability.

• Ability to work under only very general supervision and guidance, with more detailed instructions on new assignments. Work is reviewed for soundness of judgment and overall adequacy and accuracy. Works with manager to establish priorities and timelines.

Required Qualifications:

• 2+ years' experience using CMMS performing data updates and corrections.

• High school diploma

Preferred Qualifications:

• Familiarity with GMP/cGMP.

• 2+ years as master data experience for analytical instruments

• 2+ years as a Field Service Technician/Engineer for an analytical instrument manufacturer.

Location: South San Francisco, 1 DNA Way

Work Shift: M-F 8am to 5pm

Salary/ Comp: $35 - $45

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Accepting applications on an ongoing basis until candidate identified.