Project Administrator

Project Administrator

At Schimenti Construction Company, our people are at the heart of everything we do. Over the past 25+ years, we've built a team of dedicated, hard-working professionals who take pride in their work and in supporting one another. Whether it's a flagship retail store or a complex commercial build, we're focused on delivering exceptional results and best-in-class service for our clients. As employee-owners, we're proud to work with some of the world's most prestigious brands. In 2025, we were honored to be named East Coast Contractor of the Year by Engineering News Record (ENR). Teamwork, accountability, professionalism, consistently driving for results…that's how we Build Different.

We are seeking an experienced Project Administrator for our New York City office. This is an in-office role that supports the administrative duties related to multiple construction projects.

Key Responsibilities:

• Process, submit, and obtain all DOB after-hour variances, follow-up as needed according to timelines
• Assist with obtaining all Temporary Certificates of Occupancy (TCO) with respective NYC agencies and follow through to completion
• Complete project updates in Procore, distribute required documents to all project team members
• Assist Project Manager with insurance and permits as needed, send Field Operations team all required information
• Schedule calls and meetings with internal and external project team members to ensure consistent communication flow throughout the duration of a project
• Support administrative duties for each assigned job: process RFIs, submittals, subcontractor agreements, purchase orders, and change orders
• Create and distribute weekly reports as requested by Project Managers
• Assist in preparation of closeout package process: collect documentation from subcontractors, vendors, architects, clients, and members of the internal project team
• Other job responsibilities as assigned by Project Managers

Qualifications:

• Must have a minimum of 2+ years of experience in a similar role
• Able to multitask, prioritize, and manage their time well on tight deadlines
• Excellent written and verbal communication skills
• High level of professionalism
• Strong presentation skills
• Team-player and ability to build cross-functional relationships
• Bachelor's degree or equivalent experience required

Technical Skills:

• Must have excellent MS Office skills: Excel, Word, PowerPoint, and Outlook
• Procore experience is preferred

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles that will be performed in New York City. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of Schimenti's total compensation package for employees. Pay Range: $70,000 - $85,000 salary per year. In addition, Schimenti provides a variety of comprehensive benefits to employees, including health insurance coverage, life and disability insurance, enrollment in our ESOP (Employee Stock Ownership Plan), a retirement savings plan, several paid holidays and paid time off (PTO).