Administrative Specialist

Location: Arlington, VA (Pentagon)(Onsite) Clearance: TS/SCI Education: BA/BS (pr an AA/AS plus an additional 4 years of work-related experience) Salary Range: $96 - 106k Outcomes: The successful candidate is expected to accomplish the following outcomes during the first year in the position: Formally track all tasks, to include assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request. Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks. Create 2-3 products beyond the client’s requirements that positively impact the client to either increase efficiency, effectiveness, or innovation. Establish foundation in AI/ML skills and contribute to AI/ML operationalization and modernization goals and objectives. Master position tasks within 60 days and exceed requirements within 90 days. Use government provided Generative AI tools on a day-to-day basis to accelerate tasks, research, documentation, analysis, planning, reporting, and problem solving. Make recommendations on process improvements and practices that improve quality, speed and/or efficiency. Responsibilities: The Administrative Professional Journeyman supports the Secretary of the Air Force - Concepts, Development, and Management Office (SAF/CDM) Special Access Program Central Office(AAZ). The Administrative Professional will provide direct day-to-day administrative support in the areas of travel, Government purchase and travel card, timekeeping, in- and out-processing, training management, records management, internal office administrative workflow management, and supply/logistical office support. Per PSW section 1.3.10.3 SAF/OC Administrative Support responsibilities include but are not limited to: Manage and track all taskers via the Task management Tool (TMT) and the Correspondence and Task Management System (CTAMS). Conduct review of DTS travel requests for compliance, completeness, and timeliness. Manage in- and out-processing to ensure both checklists are current, available, and coordinated on a recurring basis with mission essential functional areas. Serve as the focal point for proper in/out-processing completion. Coordinate, monitor, and track optional and mandatory personnel education, training, and certification programs. Review and process SF182 Forms to track individual training requirements for CDM/AAZ staff. Track, monitor, administer, and report mandatory organizational training for all personnel. Maintain appointment orders and roster of Unit Safety Representatives. Serve as the focal point for all conference hosting coordination. Draft and maintain AAZ internal SOPs and processes. Maintain AAZ content on DoD/Air Force and/or knowledge management sites. Ensure administrative support (in the above areas) to geographically separated personnel, as directed or required. Use government provided Generative AI tools on a day-to-day basis to accelerate tasks, research, documentation, analysis, planning, reporting, and problem solving. Make recommendations on process improvements and practices that improve quality, speed and/or efficiency. Research policies, regulations, and procedures to formulate, coordinate, and implement organizational Operating Instructions and processes. Qualifications: The candidate must have the following qualifications: Minimum of five (5) years of work-related experience. Of those 5 years, at least four (4) years of work-related experience supporting a DoW component. Experience providing administrative assistance, including travel coordination for DoW personnel. Experience processing travel via the DTS providing accounting/financial support to DoW customers. Experience with training management, timekeeping, and records management. Experience providing administrative support, including functional expertise for office management. Good verbal and written communications skills. Good customer service skills. The following qualifications are desired: Experience supporting Special Access Programs (SAP). Knowledgeable and skilled at applying Generative AI Travel: Some travel to the National Capital Region may be required. #J-18808-Ljbffr