Administrative Assistant
TALMO & ASSOCIATES INC.
Administrative Assistant – Sales Support & Logistics
Help Keep a Busy Logistics Sales Team Moving
Are you organized, detail-oriented, and comfortable working with spreadsheets and data? We're seeking an Administrative Assistant to support a regional sales team in South San Francisco.
In this role, you'll prepare freight quotes, maintain Salesforce records, and create reports that help the team track new business and sales performance. Your work will give the sales team more time to build customer relationships and pursue new opportunities.
If you enjoy keeping information accurate, supporting a team, and managing a variety of administrative tasks, we'd love to hear from you.
What You'll Do
- Prepare daily freight rate quotations.
- Maintain the regional Quotes and Bookings log and update it weekly.
- Enter and update opportunities, quotes, and customer accounts in Salesforce CRM.
- Download operational and sales data from AS400.
- Track revenue and profit associated with new business generated by the regional sales team.
- Prepare weekly and monthly revenue, shipment, and performance reports for management and corporate sales campaigns.
- Communicate with colleagues, customers, and vendors to support department needs.
- Provide general clerical and administrative support to the Regional Sales Director and sales team.
What You Bring
- 2-3 years of recent sales support experience, including order entry
- High school diploma or equivalent; some college coursework is a plus.
- Strong organizational skills and attention to detail.
- Proficiency in Salesforce, Microsoft Excel, Word, PowerPoint, and Outlook.
- Comfort working with numbers, consolidating data, and preparing accurate reports.
- Clear, professional verbal and written communication.
- A helpful, customer-focused approach and the ability to work collaboratively.
- Flexibility to manage changing priorities and learn new processes.
Experience That Will Help You Stand Out
- Administrative support, sales support, data entry, or logistics experience.
- Familiarity with freight forwarding and air or ocean shipping terminology.
- Experience using Salesforce CRM, AS400, or similar business systems.
Vacancy posted 2 days ago
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