Accounts Payable Specialist

Accounts Payable Specialist (Contract)

The Accounts Payable Specialist is responsible for accurately processing vendor invoices, issuing payments, and maintaining complete and organized financial records related to accounts payable. This role plays a key part in ensuring timely payments to vendors and supporting the overall financial health of the organization. The position is best suited for someone who is highly detail-oriented, organized, and comfortable working in a fast-paced, high-volume environment.

Responsibilities

• Review, verify, and enter vendor invoices into the accounting system with a high degree of accuracy.
• Perform three-way matching of invoices to purchase orders and receiving documentation to ensure correct quantities, pricing, and terms.
• Route invoices for appropriate approval in accordance with established company policies and approval workflows.
• Prepare and process payment runs, including checks, ACH payments, and wire transfers, in a timely manner.
• Reconcile vendor statements and resolve billing discrepancies, short payments, or other payment issues promptly.
• Maintain accurate, organized, and up-to-date accounts payable files and records for easy retrieval and audit readiness.
• Respond to vendor inquiries professionally and promptly, providing clear information on payment status and resolving concerns.
• Assist with month-end close by preparing accounts payable accruals and generating related reports.
• Support internal and external audits by gathering and providing required documentation and explanations related to accounts payable activity.
• Handle inventory-related invoicing and ensure proper matching and recording of inventory purchases.
• Contribute to continuous improvement of accounts payable processes and controls.
• Perform other accounts payable and accounting-related duties as assigned.

Essential Skills

• Experience in accounts payable, including entering invoices and performing three-way match between invoices, purchase orders, and receiving documents.
• Ability to process high-volume invoices, preferably 80-100 or more invoices per day.
• Hands-on experience with SAP, including use of SAP HANA or similar ERP systems for accounts payable processing.
• Proficiency with Microsoft Excel and other basic office software to track, analyze, and reconcile accounts payable data.
• Experience with inventory invoicing and familiarity with matching inventory-related invoices to supporting documentation.
• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Ability to manage deadlines and maintain timeliness in a fast-paced, high-volume environment.
• Effective communication skills for interacting with vendors and internal stakeholders.
• Organizational skills to maintain well-structured files and documentation for audits and month-end close.

Additional Skills & Qualifications

• Experience walking through and explaining a full accounts payable process from invoice receipt to payment and reconciliation.
• Comfort working with various payment methods, including checks, ACH, and wire transfers.
• Ability to answer process-focused questions such as invoice volume handled weekly and specific use of MS Excel in daily work.
• Capability to describe how accuracy and timeliness are maintained during periods of high-volume invoice processing.
• Interest in joining a fast-growing organization with potential for contract-to-hire opportunities.

Work Environment

This is a full-time, Monday through Friday position based 100% onsite. The role offers a flexible start time while requiring an eight-hour workday and availability to stay until at least 4:00 p.m. Work is performed in a professional office environment located at either a Roanoke facility or a Greenwood, IN facility. The position involves regular use of accounting and ERP systems, including SAP HANA, as well as Microsoft Excel and other standard office tools. The environment is fast-paced and high volume, with strong collaboration across accounting and operational teams and a focus on supporting a growing organization.

Job Type & Location

This is a Contract position based out of Greenwood, IN.

Pay and Benefits

The pay range for this position is $21.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Greenwood, IN.