Executive Assistant

Executive Assistant – UL Research Institutes & UL Standards & Engagement We have an exciting opportunity for an Executive Assistant at UL Research Institutes and UL Standards & Engagement, based in our Evanston, IL office. The Executive Assistant will be responsible for providing advanced administrative and operational support to the Senior Vice President & Chief Legal Officer and the Senior Vice President & Chief Human Resources Officer at UL Research Institutes and UL Standards & Engagement. Responsibilities Manage complex calendars, including prioritization of competing demands and coordination across departments and time zones. Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges. Support preparation and review of executive-level communications and presentations. Coordinate domestic and international travel, including detailed itineraries and logistics. Track and process expense reports, requisitions and purchase orders, invoices, and support budget-related activities. Serve as a trusted liaison between executives and internal/external stakeholders, ensuring professional and timely communication and follow-up. Support confidential projects, exercising sound judgment and discretion. Plan and execute meetings, including agenda development, materials preparation, and documentation of key outcomes. Maintain organized records and documentation to support operational and other activities. Support logistics for leadership and learning and development programs, as needed. Act as a front-line representative of executive leadership with professionalism and discretion. Support other team members, department and cross-functional tasks and activities as required. What You’ll Learn and Achieve Play a key role in the rapid growth of UL as you provide executive administrative support to two senior executives, ensuring alignment of priorities, schedules, and key deliverables. Gain experience in managing complex calendars and coordinating across departments and time zones. Develop skills in anticipating and resolving executive needs proactively. Enhance your ability to support confidential projects and exercise sound judgment. Strengthen organizational and time-management proficiency in a fast-paced environment. What You’ll Experience Working at UL Research Institutes & UL Standards & Engagement We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do. People: Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require. Interesting work: Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good. Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs. Values: Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive. Total Rewards All employees at UL Research Institutes are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days. What Makes You a Great Fit Positive interpersonal and relationship skills to ensure collaboration with colleagues across functions and levels. Strong judgment in prioritization, escalation, and decision-making support. Exceptional organizational and time-management skills in a fast-paced environment. Demonstrated initiative, adaptability, and problem-solving capability. Ability to manage multiple priorities, projects, and deadlines with minimal supervision. Strong interpersonal skills with the ability to influence and build relationships at all levels. Advanced written and verbal communication skills, including synthesizing complex information. Highly detail-oriented, responsive, and resourceful. Ability to maintain the highest level of confidentiality, professionalism, and integrity. Professional Education and Experience High school diploma or equivalent required; bachelor’s degree preferred. Minimum 8 years of administrative support experience. Experience with Microsoft 365 and MS Outlook is required. Proficiency with Excel, PowerPoint and experience with Workday are desirable. Demonstrated ability to handle confidential information with discretion and professionalism. Experience supporting senior leaders in a dynamic, fast-paced environment. Salary and Benefits Salary Range: $67,319.32‑$92,564.06 (Hourly). Pay type: Hourly. #J-18808-Ljbffr