Executive Assistant

Executive Assistant

Sony Music Publishing has an amazing opportunity for a dynamic, Executive Assistant to support Nashville's Chief Executive Officer. The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged and adaptable in managing the daily activities of the CEO, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters of Nashville's CEO. Operating in a very fast-paced environment, the candidate must be able to manage multiple activities and projects at any given time without skipping a beat and provide an extremely high level of business and personal support.

What You'll Do:

• Ability to demonstrate and deliver an extraordinary level of high quality and professional customer service to both internal and external stakeholders
• Proactively manage a very busy and ever-changing global calendar of internal and external meetings with attention to accuracy, detail and allocation of time and resources
• Recognizes the need to proactively reprioritize, as appropriate, when business initiatives change
• Acts and responds independently and without follow-up
• Displays a strong sense of urgency and high level of responsiveness
• Handles all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.
• Responsible for a seamless roundtrip travel experience, including full-service execution of heavy domestic and international travel pertaining to flights, hotel accommodations, car service transfers, immigration paperwork, currency, international phone plans and more
• Manage, process and track expense reports in a timely fashion
• Collating internal and external presentations with a high degree of confidentiality
• Organizing international conferences, including booking venues, coordinating AV, creating agendas, setting up hotel blocks for international guests, booking entertainment and group events
• Corresponding with various affiliate offices regarding international deals, copyrights, and writers
• Aiding with deal licensing: entering the deals into our proprietary system, finalizing paperwork and deal points with clients
• Acting as point person for proprietary system updates
• Assist with various projects and planning, as needed
• Performs other general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action
• Manage some personal appointments and tasks, as needed
• Manages reception (receptionist) for the office and responsible for setting the tone and creative atmosphere of the office in a positive and productive way.

Who You Are:

• 5 or more years' experience providing support to executive level management in a fast-paced environment
• Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees and an array of external clients and candidates
• Ability to handle highly confidential, extremely complex, and non-routine information while maintaining confidentiality regarding all matters and demonstrate a high level of integrity
• High emotional intelligence and the ability to maintain composure in high-stress situations
• Strong sense of urgency and responsiveness
• Must be exceptionally organized and be able to work efficiently
• Ability to communicate clearly and concisely, both orally and in writing, with a strong eye for detail
• Must be a fast learner and adaptable
• Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making
• Strong follow-up skills and the ability to independently track and follow through on action items
• Ability to work independently and as part of a collaborative team
• Ability to perform multiple tasks simultaneously
• Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
• Some Travel Required
• Must be authorized to work in the United States
• 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events

What We Give You:

• You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Flexible Time Off
• Time off for a winter recess

Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.