Administrative Assistant - Indianapolis, IN

Job Description

Job Description

Administrative Assistant (Part-Time | Temp-to-Hire)

Location: Indianapolis, IN (In-Office)
Schedule: Part-Time | 20 Hours per Week
Employment Type: Temp-to-Hire

Pay: $25-$27/hr

Administrative Assistant Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations, employee engagement initiatives, scheduling coordination, onboarding activities, and administrative projects. This position is ideal for a professional who thrives in a fast-paced, deadline-driven environment and enjoys serving as a key resource for both employees and leadership.

The successful candidate will demonstrate exceptional customer service, communication, and organizational skills while supporting a variety of administrative, operational, and office management functions.

Key Responsibilities

Scheduling & Administrative Support

• Coordinate interviews and manage scheduling logistics
• Arrange internal and external meetings, conference rooms, and visitor accommodations
• Coordinate travel arrangements and related logistics
• Assist with proposal preparation, document assembly, and presentation materials
• Support workflow processes, document routing, and deadline tracking

Document Processing & Administrative Operations

• Assist with document preparation, assembly, and distribution
• Support electronic filing processes and package tracking
• Coordinate client and employee communications and mailings
• Maintain accurate records, logs, and tracking reports
• Ensure timely completion of administrative tasks and deliverables

New Hire Onboarding Support

• Welcome and assist new employees during onboarding
• Support onboarding checklists and first-day activities
• Coordinate workspace readiness and access setup
• Facilitate introductions and provide administrative support for new team members
• Help create a positive and engaging onboarding experience

Office Administration

• Assist with seating and workspace coordination
• Support timesheet and expense reporting reminders
• Coordinate employee lunches, celebrations, and special events
• Serve as a primary point of contact for administrative requests
• Provide support to employees, management, and visitors

Office Operations & Facilities Support

• Assist with facilities, equipment, and vendor-related needs
• Monitor office supply inventory and coordinate replenishment
• Manage incoming and outgoing mail, shipping, and receiving
• Ensure meeting rooms, common areas, and office spaces remain organized and functional
• Support overall office efficiency and continuity

Employee Engagement & Culture

• Coordinate office events, meetings, and employee engagement activities
• Assist with workplace initiatives and team-building events
• Support community involvement programs and office gatherings
• Help foster a positive, collaborative, and welcoming office environment

Qualifications

Required

• High School Diploma, GED, or equivalent
• 3+ years of administrative assistant, office coordinator, executive assistant, or office management experience
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a deadline-driven environment
• Strong customer service and interpersonal skills
• Experience handling confidential and sensitive information
• Ability to work effectively with employees, leadership, and external stakeholders

Preferred

• Bachelor's degree
• Experience supporting a professional services organization
• Experience with Oracle Financials or similar ERP systems
• Continuous improvement mindset with a focus on process efficiency

Desired Skills

• Calendar management
• Interview scheduling
• Meeting coordination
• Travel coordination
• Administrative support
• Office management
• Employee onboarding
• Event planning
• Document preparation
• Client support
• Microsoft Office
• Oracle Financials
• Organizational skills
• Time management
• Customer service

Why Apply?

This is an excellent opportunity for an experienced administrative professional seeking a flexible part-time schedule while making a meaningful impact on office operations, employee experience, and organizational success. The role offers the potential to transition into a permanent position for the right candidate.

Pay Details: $25.00 to $27.00 per hour

Search managed by: Alexis Althouse

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.