Executive Assistant - Office of the Executive Director

Executive Assistant - Office Of The Executive Director

Are you looking for a career that would make a difference in the lives of children and families in Berks County? The Berks County Intermediate Unit (BCIU) is seeking dedicated and passionate individuals to make an impact on the 70,000+ students and their families in Berks County. If you have the heart to serve, we encourage you to explore career opportunities with the BCIU!

Position Summary: The Executive Assistant in the Office of the Executive Director is responsible for providing high-level administrative and secretarial assistance to the Executive Director, Leadership Team, Executive Office team members, and other staff as requested.

Qualifications:

• College-level coursework in secretarial and administrative office skills or equivalent education or experience required.
• Three (3) years of administrative secretarial experience providing executive-level support in an educational setting, preferred.
• Proficient in Microsoft Office Suite or related software.
• Strong verbal, written, analytical, interpersonal, and organizational skills and attention to detail.
• Ability to plan, organize, and prioritize multiple projects to meet quick deadlines.
• The holder of this position could be required as part of his or her duties to engage in activities that can be charged to a Medical Assistance (MA) program. Clearance as a MA provider by both the Commonwealth of Pennsylvania and the federal government is therefore an essential qualification for this position.

Job Responsibilities:

• Provide executive-level administrative support to the Executive Director, including calendar management, correspondence, document preparation, and confidential communications.
• Coordinate meetings, events, and office operations, including scheduling, logistics, meeting materials, and recording meeting notes.
• Serve as a liaison between the Executive Director, staff, community partners, elected officials, and the public, ensuring professional and responsive communication.
• Prepare reports, surveys, presentations, and other materials by gathering, analyzing, and summarizing information.
• Manage office financial and administrative processes, including invoices, reimbursements, memberships, purchasing, inventory, and records management.
• Support special projects and organizational initiatives, including superintendent searches, employee recognition programs, Right-to-Know requests, and directory management.
• Maintain accurate files, records, and databases while ensuring confidentiality and efficient information access.
• Design, administer, and analyze organizational surveys and provide data-driven summaries and recommendations.
• Demonstrate exceptional customer service, professionalism, and organizational knowledge while representing the Berks County Intermediate Unit.
• Collaborate with Executive Office and administrative team members to support organizational goals and other assigned responsibilities.

Schedule: Non-Exempt, Full-time, Twelve months/year (260 days). Salary: $51,288 - $69,268 a year Employment Type: Full-time