Front Office Coordinator
Career Group Companies
Temp to Perm Front Office Coordinator, New York
Career Group Companies is seeking a polished, personable Front Office Coordinator to join our internal team. As an integral part of our office, youll help create a welcoming, professional environment for our recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly. This is a great opportunity for someone who is organized, proactive, and enjoys being at the heart of a collaborative office environment.
What youll do:
- Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism
- Answer and route incoming calls, taking accurate messages and directing inquiries to the appropriate team members
- Manage conference room and common-area calendars and coordinate meeting setups
- Receive, organize, and distribute incoming mail and packages
- Manage office supplies and inventory, placing orders and keeping shared spaces fully stocked
- Maintain a polished, organized, and welcoming reception area, kitchen, conference rooms, and common areas
- Coordinate building access for employees and visitors
- Assist with internal meetings, company events, and office initiatives
- Provide administrative support to internal teams and take on special projects as needed
Why youre perfect for this:
- You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role
- You have a polished, professional presence and genuinely enjoy working with people
- Youre an exceptional communicator with a warm and service-oriented approach
- Youre highly organized and can confidently prioritize multiple requests at once
- Youre proactive, resourceful, and comfortable finding solutions independently
- You have strong attention to detail and take pride in keeping an office running smoothly
- Youre proficient in Microsoft Office and comfortable learning new office systems and technology
- Youre a collaborative team player with a positive, can-do attitude
Vacancy posted 3 days ago
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