Accounts Payable Clerk - Construction Accounting (Specializing in NTOs & Lien Releases)
Steadfast Contractors Alliance
Position Description PositionSummary:
Steadfast Contractors Alliance is seeking a skilled and detail-oriented AccountsPayable Clerk to support our construction accounting department. This rolefocuses on processing vendor invoices, managing the Notice to Owner (NTO)process, tracking lien releases, and ensuring payment compliance with Floridaconstruction lien laws. The ideal candidate will be highly organized,deadline-driven, and familiar with the unique documentation requirements of theconstruction industry. EssentialDuties and Responsibilities:
Steadfast Contractors Alliance is seeking a skilled and detail-oriented AccountsPayable Clerk to support our construction accounting department. This rolefocuses on processing vendor invoices, managing the Notice to Owner (NTO)process, tracking lien releases, and ensuring payment compliance with Floridaconstruction lien laws. The ideal candidate will be highly organized,deadline-driven, and familiar with the unique documentation requirements of theconstruction industry. EssentialDuties and Responsibilities:
- Receive, review, and enter vendor invoices accurately into the accounting system.
- Prepare, track, and maintain timely Notice to Owner (NTO) documentation in compliance with state regulations.
- Collect, review, and file both conditional and unconditional lien releases for subcontractors and vendors.
- Verify that all required lien waivers are received prior to releasing payments.
- Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
- Collaborate with project managers and staff to verify proper coding and approval of invoices.
- Maintain organized filing systems (digital and physical) for NTOs, lien releases, and AP documents.
- Support month-end close processes including job cost reporting and accruals.
- Assist with internal and external audits by providing requested documentation.
- Ensure adherence to internal controls and accounting policies and procedures.
- Minimum 2 years of accounts payable experience, preferably in construction or a related industry.
- Working knowledge of Florida construction lien law, including NTO and lien release procedures.
- Proficient in accounting software such as QuickBooks Desktop, Sage, or similar platforms.
- High level of accuracy, attention to detail, and organizational skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet tight deadlines.
- Proficient in Microsoft Office Suite, particularly Excel and Outlook.
- Experience working in a multi-entity environment or with construction job costing.
- Familiarity with AIA billing and construction compliance documentation.
- This role is based in a professional office environment.
- Occasional interaction with field teams and vendors may be required.
Vacancy posted 1 day ago
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