Executive Assistant Senior - Temporary

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled culture and talent experience and our ability to be compelling to our clients. Position Type Temporary position running from September 2026 to March 2027. Role Overview The executive assistant senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. Under minimal supervision, the assistant will manage day‑to‑day activities, including strategic calendar and schedule management, travel arrangements, expense reimbursement, and logistics for internal and external meetings. They may also proofread communications, compile reports, manage special projects, and fulfill administrative requests through the ESS request site. The role requires a high level of professionalism, confidentiality, and urgency. Essential Duties Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly. Coordinate all travel arrangements (flights, cars, hotels, meals, etc.). Submit expense reports in a timely manner. Manage meeting logistics, including invitations, attendee tracking, note‑taking, and follow‑up action items. Maintain daily, weekly, and monthly to‑do lists with corresponding follow‑ups. Handle confidential correspondence routinely. Take ownership of projects and/or events, conducting research, organizing details, and executing. Prepare and proofread information—correspondence, PowerPoint slides, handouts, spreadsheets—to ensure a professional appearance. Compile data from multiple resources and prepare appropriate reports or documentation. Review invoices or charges on firm‑issued purchasing cards for accuracy and reconcile when necessary. Act as the “go‑to” resource to deliver a consistent and positive experience. Act as a liaison between ESS and other firm client service departments or external entities as appropriate. Share knowledge of firm systems, tools, and industry best practices. Collaborate with other executive assistants, identifying and establishing best practices. Provide training to others when appropriate. Perform other duties as assigned. Preferred Qualifications Five or more years of relevant administrative support experience. Previous experience in a professional services environment. Advanced proficiency in Microsoft Office 365. Effective organization and time‑management skills. Strong written and verbal communication skills. Ability to manage multiple tasks and shift priorities to meet deadlines. Flexible demeanor, pro‑active thinker, positive attitude, and commitment to confidentiality. Ability to take direction, follow procedures, and ask appropriate questions. Ability to work independently and collaboratively with teams. Ability to handle stress while remaining urgent and judicious. Change‑management and problem‑solving skills. Innovative thinking. Exhibit leadership qualities. Compensation and Benefits Competitive benefits and compensation package for all people. Salary range: $28 – $42 per hour. Equal Opportunity Employment Statement All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race, color, creed, sincerely held religious beliefs, practices, or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the U.S. uniformed service; U.S. Military/Veteran status; pre‑disposing genetic characteristics or any other characteristic protected under applicable federal, state, or local law. Accommodation for applicants with disabilities is available upon request. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call View phone number on click.appcast.io or email View email address on click.appcast.io. RSM does not intend to hire entry‑level candidates who will require sponsorship now or in the future (e.g., F‑1 visa holders). For those living in California or applying to a position in California, please click here for additional information. RSM will consider for employment qualified applicants with arrest or conviction records. #J-18808-Ljbffr RSM US LLP