Accounts Payable & Receivable Specialist

Accounts Payable & Receivable Specialist

On-site five days per week for first 90 days, then remote one day per week

Summary:

The Accounts Payable & Receivable Specialist will be responsible for managing store billing processes, beginning with IT-related charges and supporting the ongoing coordination between corporate departments and store locations. This role will serve as a key point of contact for invoice processing, billing approvals, and account coordination. Timely and correctly processing of Vendor invoices and store billing. Provide financial, administrative and clerical services in a high-paced and high-volume environment.

Job Description:

Ensure that all payments and store billings are made in compliance with the Company's financial policies and procedures

Manage and process store billing for IT-related expenses, including:

• New projects
• Equipment purchases
• Quotes and proposals
• Service and support charges

Work with IT department to obtain approval and resolution for all credits and invoices.

Prepare billing documentation and submit it to the Store Receivables team for weekly billing

Coordinate directly with store owners to obtain approvals and resolve billing questions

Support accounts payable and accounts receivable functions related to store billing

Process invoices accurately and in a timely manner

Maintain organized records and supporting documentation for billing transactions

Assist with account reconciliations and discrepancy resolution

Collaborate with Accounting and IT departments to ensure proper allocation of expenses

Reconcile and process store billings (i.e., marketing, support services, advertising, etc.)

Collaborate with Department Heads to ensure all invoices and billings are completed timely

Identify opportunities to improve billing workflows and efficiencies

Responsible for Sales and Purchase reconciliation on Store billing G/Ls

Process all store and vendor requested queries in a timely fashion - within 48 hours

Ensure good working relationships with store operators and vendors and promptly and professionally respond to all inquiries

Request and follow up on monthly vendor statements to ensure timely payment

Track weekly and monthly invoices by vendor

Research vendor accounts, answer vendor inquires

Assist with vendor audits and process payments weekly

Assist in financial close by providing support for expense accruals and open invoices

Qualifications:

o Education & Experience

Bachelor's Degree preferred

o Skills & Competencies

3-5 years Accounts Payable experience

Proficient in Excel, knowledge of SAP a plus or related accounting systems

Well-organized, high degree of accuracy and attention to detail

Strong communication skills

Must be a team player

Ability to multitask in a high paced environment

Ability to interact professionally with internal departments, store owners or personnel

Experience working with invoices, reconciliations, and billing processes

Problem analysis and problem-solving skills

Ability to meet deadlines and excels at time management and follow through $55-65K