Accounts Payable Specialist

Job Description

Job Description

U.S. Water Services Corporation is a well-established and diverse water and wastewater utility organization specializing in utility maintenance, operations, engineering and construction services. U.S. Water is a fast paced and rapidly expanding company headquartered in New Port Richey, Florida with a staff of over 950 employees in twenty states.Position:Accounts Payable SpecialistMonday through Friday – 8:00am to 5:00pmCompany:Office located in New Port Richey, FloridaStable career in a recession-proof industryIn business since 2003950 employees throughout 20 statesInterview Process:In-PersonPosition Summary:The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expenses, and payments in accordance with company policies and procedures. This role ensures proper documentation, coding, and approvals are in place, while maintaining strong relationships with vendors and internal departments. Duties and Responsibilities: Review, verify, and enter vendor invoices into the accounting system.Ensure proper approvals are obtained before posting invoices.Prepare and process check runs, ACH payments, and wire transfers.Upload positive pay timely and accurately.Schedule and prioritize payments based on due dates and cash flow.Maintain accurate vendor records and contact information.Respond to vendor inquiries and resolve discrepancies or disputes promptly.Process vendor onboarding, W-9 and COI collection.Prepare AP-related reports such as aging analysis, accruals, and cash disbursement summaries.Monitor account balances and aging reports.Investigate and resolve unmatched or aged items.Reconcile monthly statements.Maintain organized and complete records for all transactions.Key Competencies:To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:Acute attention to detail and accuracy-the individual demonstrates critical thinking skills to ensure invoices are not posted to incorrect accounts and payment is never duplicatedOrganizing and prioritizing-the individual maintains a logical organizational system and prioritizes tasks in accordance with designated schedulesProblem solving-the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfullyVendor service-the individual manages difficult vendor and subcontractor situations, responds promptly to vendor needs, responds to requests for service and assistance and meets commitmentsPlanning/organizing -the individual prioritizes and plans work activities and uses time efficientlyQuality control-the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performanceQuantity -meets productivity standards and completes work in a timely mannerAdaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected eventsDependability -the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performanceComputer and Software RequirementsMicrosoft Excel, Word, Outlook – RequiredMicrosoft Dynamics 365 Business Central – PreferredQuickBooks Desktop – PreferredAdobe Acrobat Pro – PreferredExperience and Education Desired:Strong understanding of accounting principles and AP best practices5+ years of AP experienceExcellent communication, and organizational skillsAssociate's degree in accounting, Finance, or related field - PreferredBenefits:Medical – company pays portion of all plan levelsDental – company pays portion of all plan levelsVision – company pays portion of all plan levels401K with 50% company matchHRA – company funded per year per employeeLong-term & short-term disability insurance paid by companyBasic life insurance paid by companyPaid time off6 paid holidays and 1 floating holiday***Please note, applicants will be required to pass a background check.Compensation and Benefits: Pay is commensurate with experience and market-reflective. US Water/USW Utility Group offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long-term disability, paid time off, holiday pay and 401(k) with company match.US Water/USW Utility Group offers competitive wages and benefits and is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected 

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