Office Administrator

Soni Resources is partnering with a growing client near Belleville, NJ, on the search for an Office Administrator . This position provides comprehensive front?office, administrative, HR, facilities, and vendor?management support across the organization. It serves as a central point of contact for executives, employees, visitors, and external partners, ensuring smooth daily operations and a professional, welcoming environment. Core Responsibilities: Oversee front desk operations, including answering phones, greeting and checking in visitors, issuing badges, monitoring frequent visitors, and ensuring proper entry for anyone without an appointment Maintain the hospitality lounge and breakroom by replenishing coffee, utensils, and general supplies; coordinate catering for meetings and events Arrange transportation for guests (car services/Uber), especially for sales meetings or executive visits Manage conference room scheduling and ensure meeting spaces are prepared and organized Assist with travel arrangements for out-of-town visitors and guests Maintain and submit Front Office Expense Reports HR & Employee Support: Support onboarding for manufacturing employees, including ADP registration, document uploads, and coordination of annual benefits open enrollment Assist with managing hourly employee time punches to ensure payroll accuracy Maintain PTO tracking and provide general HR administrative support Monitor facility improvement needs and coordinate related work Manage relationships with key vendors, including: IT coordination and support Uniform program accounts Facilities and maintenance vendors Office supply vendors Water and coffee suppliers Cleaning services Shredding services (Shred-It) Safety & Compliance: Attend weekly safety meetings Partner with Quality, Environmental, Health & Safety teams to maintain compliance with safety, operational, and regulatory standards Qualifications: Associate’s or Bachelor’s degree preferred 2-3 years of administrative or executive administrative experience Proficiency with Office 365 and SharePoint; experience with SAP Concur a big plus Strong initiative, professionalism, and ability to work effectively with stakeholders at all levels Compensation: $25 - $27/ Hr Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications. #J-18808-Ljbffr