Secretary II - Counseling/Registrar @ Columbia Middle School

Secretary II - Counseling/Registrar

Performs a wide variety of secretarial, clerical and bookkeeping duties using independent judgment within generally defined methods, practices and procedures.

Duties may include, but are not limited to the following:

• Organizes and coordinates office operations. Independently performs tasks involving personnel, budgeting, and facilities and makes related decisions within scope of authority, often in the supervisor's absence. Assists in developing office procedures and policies; establishes and maintains recordkeeping systems.
• Formats, types, edits and proofreads correspondence, memos, forms, reports, meeting minutes, and other documents from handwritten draft, oral instructions, or dictation using a variety of computer applications; documents may be confidential in nature.
• Maintains and updates computer databases and spreadsheets by verifying and inputting a variety of student information, grades, transcripts, schedules, attendance, discipline and other records; generates recurrent reports such as current status lists and statistical summaries.
• Assists in budget tasks: processes purchase orders, assigns budget codes, verifies money is available, types, obtains appropriate signature, and distributes.
• Establishes and maintains filing system of detailed records including the updating, transferring, and purging of files.
• May be asked to work beyond the required work day on occasion due to emergency issues or projects.
• Schedules appointments and maintains calendars for assigned staff.
• Coordinates, arranges and prepares necessary materials for major activities such as registration and open house.
• Administers medication to students following state law and district policy.
• May provide direction, guidance and training of other clerical workers and student office aides.
• Maintains and updates inventories of supplies, books, furniture and equipment.
• Coordinates or performs receptionist duties by answering and routing telephone calls, and providing assistance and information to the public in person or by telephone.
• Assists students by coordinating or performing new student registration issuing admittance slips for absences, receiving and receipting monies, issuing parking stickers, and related activities.
• Be a team player. Work cooperatively with principal and staff to maintain a safe school and caring learning environment.
• May be asked to supervise students in a time out setting.
• Interprets as needed if individual possesses multiple language skills.
• Performs other related duties as assigned.

Qualifications:

Knowledge, Skills, Abilities and Requirements:

• Successful experience with positive office communication required (A history of clear communication with district staff, students, parents and the general public using tact, courtesy and good judgment__- even with constant interruptions).
• Elementary school secretarial experience preferred.
• Documented history of working with ALL staff members in a positive, cooperative and professional manner.
• Bilingual preferred.
• Demonstrated knowledge and skills of office practices, procedures and equipment.
• Demonstrated knowledge and skills of general bookkeeping practices and procedures.
• Demonstrated knowledge and skills in operating standard office.
• Demonstrated knowledge, skills and abilities to effectively use a variety of computer applications such as Word, Excel, Skyward, Citrix and others as specified.
• Demonstrated knowledge and skills to develop and maintain office procedures and recordkeeping systems.
• Demonstrated knowledge and skills to independently plan, organize and coordinate office activities, often in supervisor's absence.
• Demonstrated abilities to type or enter data quickly and accurately.
• Demonstrated knowledge and ability to perform calculations quickly and accurately and record and balance financial data.
• Required work independently with a high degree of accuracy and attention to detail in all areas.
• Demonstrated ability to understand and execute verbal and written instructions, policies and procedures.
• Ability to maintain the confidentiality of sensitive information.
• Documented history of good attendance. Good attendance and punctuality required.

Testing Requirements:

• First aid card may be required for specific positions
• Ability to successfully complete the following assessments: Typing (upper Moderately Effective to Highly Effective range), math, grammar, basic excel, proofreading, writing sample (optional), 10-key test (optional), accounting (optional) tests.
• Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.

The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX, Civil Rights, Affirmative Action, and Equal Opportunity officer, Michelle Musso, 1620 S Pioneer Way, Moses Lake, WA 98837, View phone number on click.appcast.io, View email address on click.appcast.io; OR Section 504/ADA Coordinator, Samantha Burgess, 1620 S Pioneer Way, Moses Lake, WA 98837, View phone number on click.appcast.io, View email address on click.appcast.io