Office Manager

Job Description

Job Title: Office Manager

Industry: Professional Services

Location: Chicago, IL (Downtown)

Assignment Type: Direct Hire

Pay: $60,000 to $70,000

Work Schedule: Monday–Friday | 100% Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established professional services organization seeking an experienced Office Manager to oversee daily operations at its downtown Chicago location. The company offers a collaborative, fast-paced workplace where employees are encouraged to take initiative, build strong relationships, and contribute to the overall success of the organization.

Job Description:

We are seeking a highly organized, proactive Office Manager to lead administrative and operational functions within a large corporate office supporting 150+ employees. This individual will play an essential role in maintaining an efficient, professional, and welcoming workplace while partnering with leadership and various departments to support business operations.

The ideal candidate is a resourceful problem-solver with exceptional communication skills, strong attention to detail, and the ability to manage competing priorities. This position requires someone who enjoys taking ownership, building relationships across departments, and creating an organized and positive office environment.

Office Operations & Facilities Management

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• Oversee daily workplace operations to maintain an organized, functional, and professional office environment.
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• Act as the main liaison between the organization and external service providers, including property management, facilities personnel, and security teams.
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• Manage incoming facility-related requests, coordinate resolutions, and follow up to ensure concerns are addressed promptly.
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• Perform routine inspections of office spaces to identify maintenance needs, safety concerns, and opportunities for improvement.
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• Coordinate repairs, equipment servicing, and general facility maintenance with appropriate internal and external partners.
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• Monitor office inventory, purchase supplies, and ensure essential materials remain readily available.
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• Assist with company-wide purchasing arrangements and relationships with vendors providing office-related services.
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• Distribute workplace communications regarding building updates, operational changes, and other relevant announcements.
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Administrative & Leadership Support

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• Partner with office leadership to streamline processes, maintain consistent procedures, and improve administrative efficiency.
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• Provide administrative assistance to internal departments, including sales and management teams.
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• Prepare, revise, and organize business documents, correspondence, agreements, and other materials.
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• Maintain accurate information within internal databases and applicant tracking systems.
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• Support documentation processes involving candidate records, onboarding paperwork, payroll information, and employment screenings.
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• Handle sensitive employee and candidate information with professionalism and confidentiality.
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• Provide additional coverage for administrative functions, including reception duties and incoming telephone calls.
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• Assist with coordinating calendars, meetings, departmental projects, and other operational needs.
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• Follow established internal policies while identifying opportunities to enhance office workflows.
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Employee Experience & Office Coordination

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• Coordinate meeting logistics, including catering, room preparation, transportation arrangements, materials, and post-event organization.
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• Organize employee engagement initiatives, team celebrations, and internal office events in collaboration with other departments.
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• Work closely with leadership and internal teams to foster an inclusive, productive, and team-oriented workplace.
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• Assist with new employee office preparations, including workspace assignments, building access, and equipment coordination.
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• Collaborate with IT and facilities teams to support workstation changes, technology needs, and office equipment issues.
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• Maintain internal employee directories and office-related records.
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• Assist with front desk staffing needs, including recruitment and coordination with leadership when necessary.
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• Serve as a dependable resource for employees seeking assistance with workplace operations and administrative questions.
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Qualifications:

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• Previous experience supporting or managing a corporate office environment with 150+ employees required.
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• Demonstrated background in office administration, workplace operations, or office management.
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• Strong written and verbal communication skills with the ability to interact confidently with employees at all organizational levels.
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• Proficiency in Microsoft Office, particularly Word and Outlook.
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• Experience coordinating vendors, managing office resources, and addressing facilities-related needs.
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• Excellent organizational abilities with a demonstrated capacity to prioritize multiple requests and deadlines.
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• Professional demeanor and strong executive presence when interacting with senior leadership and external partners.
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• Ability to exercise sound judgment, maintain confidentiality, and resolve issues independently.
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• Strong customer service mindset with a proactive, solutions-focused approach.
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• Comfortable working in a fast-moving environment that requires flexibility, accountability, and attention to detail.
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Perks:

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• Opportunity to take ownership of office operations within a Headquarter
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• High-visibility position with regular exposure to leadership and multiple departments.
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• Collaborative, team-focused workplace culture.
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• Opportunity to coordinate employee events and workplace engagement activities.
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