Part-Time Administrative Assistant

Part-Time Administrative AssistantClassification: Non-exempt; Part-time, 20 hours/week; 10-monthReports To: PrincipalSummary: The Administrative Assistant facilitates the efficient and professional operation of the Principal and front office by performing various clerical and administrative tasks.Essential Functions:Welcomes and manages visitors while enforcing school safety protocols, including screening (e.g. Raptor)Answer and transfer phone calls, screening and taking messages when necessaryOversees the management of staff absences and utilizes absence management software to coordinate and schedule substitutesProvides a range of student support services, including, but not limited to, student attendance, lunch, bus dutyManages and processes purchase order requests through our Skyward programCoordinates and schedules meetings, travel, conferences, and appointments for the Principal and/or assigned staffMaintains the calendars for the building, Principal, and/or designated individuals/departmentsAssists in planning and scheduling school events and activitiesProcesses incoming funds, documents, and items at the building level, ensuring accurate handling and timely distributionResponds to and resolves inquiries and questions as directed from students, parents/guardians, staff, and administratorsExecute all written, verbal, mail, and electronic communication, as directed, including internal and external correspondenceAccurately and confidentially maintains physical and electronic databases and filing systems and student recordsManages student registration and creates class rosters for Grades 6-8Maintain the confidentiality of students, employees, and other sensitive District informationProcures and maintains office supplies and coordinates maintenance of office equipmentCollaborates with other departments to complete some office functionsAssist in the nurse's office as neededPerform occasional off-campus errandsSkills/Abilities:Excellent verbal and written communication skillsExcellent interpersonal skillsExcellent organizational skills and attention to detailExcellent time management skills with a proven ability to meet deadlinesProficient in Google Suite (e.g. Word, Excel, PowerPoint) and Google Workspace (e.g. Docs, Sheets, Slides)Proficient in student information systems (e.g. PowerSchool)Proficient in absence management software (i.e. Frontline, Red Rover)Able to use security management software (i.e. Raptor, CrisisGo)Ability to work independently and flexiblyAbility to learn, interpret, and apply policies and proceduresExtensive knowledge of office administration, clerical procedures, and recordkeeping systemsPreferred Skills:Basic visual content design (e.g. Canva, Ideogram)Basic social media managementBilingualEducation and Experience:High school diploma or equivalent required; Associate's degree preferredSome experience in an administrative role, preferably in an educational setting (preferred, not required)Physical Requirements:Prolonged periods sitting at a desk and working on a computerStanding, bending, kneeling, crouching, and walkingSome lifting, carrying, pushing, and pulling up to 15 lbs.Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.Compensation: $21.50-$23.50 per hour, commensurate with skills and years of experience.Benefits:Paid Time Off: 2 Personal Days + 10 Sick DaysIMRF PensionMedical, Dental, VisionBasic Life InsuranceFlexible Spending Account Plan403b/457b Contribution