Legal Administrative Assistant

Legal Administrative Assistant

As an essential member of law firm operations, the Legal Administrative Assistant (LAA) Floater will provide a broad range of legal administrative support to attorneys as well as overflow/back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide "world class" service to internal and external clients.

This hybrid role requires in-office presence in our New York office at least three days a week with a fourth onsite day every other week. The onsite expectations are Tuesday, Wednesday, Thursday and one Friday every other week. This is a Monday through Friday, 9:30a.m. to 6:00 p.m. ET shift with the opportunity for night and weekend OT.

Responsibilities

• Maintain organized paper and electronic files; design and implement organizational systems where appropriate
• Coordinate and modify complex travel arrangements (including international) as directed
• Prepare expense reports
• Photocopy and scan materials as needed
• Prepare all materials related to the firm's billing process in an efficient, timely manner
• Maintain calendars, schedule meetings, book conference rooms and make reservations as needed
• Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner
• Maintain contact management system and manage contact communication processes as needed
• Complete daily diaries for timekeepers accurately and on time
• Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
• Proofread work products to ensure they are complete and accurate
• Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
• Participate in firm provided training programs and apply learned skills to work products
• Maintain a neat, clean work area
• Other duties as assigned

Qualifications

• Two years of experience in an administrative support capacity in legal or professional services environment
• Ability to work in a fast-paced environment and deliver work in efficient and timely fashion
• Advanced Microsoft Office skills, including Microsoft Word, Excel and PowerPoint
• Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
• Experience with intellectual property and/or litigation is preferred but not required
• Strong attention to detail and outstanding organizational skills
• Strong client service orientation
• Excellent verbal and written communication skills
• Demonstrated ability to listen to others, follow instructions and accept feedback
• Ability to work effectively with others
• Ability to work independently and strong sense of accountability
• Flexibility to work outside standard business hours as needed
• Ability to commute to and from firm office location on regular basis
• Ability to lift and transport up to 10 lbs

Compensation range is $63,400 to $79,300 commensurate with related experience and qualifications. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.