Legal Administrative Assistant

Legal Administrative AssistantAs an essential member of law firm operations, the Legal Administrative Assistant (LAA) Floater will provide a broad range of legal administrative support to attorneys as well as overflow/back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide "world class" service to internal and external clients.This hybrid role requires in-office presence in our New York office at least three days a week with a fourth onsite day every other week. The onsite expectations are Tuesday, Wednesday, Thursday and one Friday every other week. This is a Monday through Friday, 9:30a.m. to 6:00 p.m. ET shift with the opportunity for night and weekend OT.ResponsibilitiesMaintain organized paper and electronic files; design and implement organizational systems where appropriateCoordinate and modify complex travel arrangements (including international) as directedPrepare expense reportsPhotocopy and scan materials as neededPrepare all materials related to the firm's billing process in an efficient, timely mannerMaintain calendars, schedule meetings, book conference rooms and make reservations as neededHandle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely mannerMaintain contact management system and manage contact communication processes as neededComplete daily diaries for timekeepers accurately and on timeType, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office productsProofread work products to ensure they are complete and accurateBecome familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential informationParticipate in firm provided training programs and apply learned skills to work productsMaintain a neat, clean work areaOther duties as assignedQualificationsTwo years of experience in an administrative support capacity in legal or professional services environmentAbility to work in a fast-paced environment and deliver work in efficient and timely fashionAdvanced Microsoft Office skills, including Microsoft Word, Excel and PowerPointFamiliarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plusExperience with intellectual property and/or litigation is preferred but not requiredStrong attention to detail and outstanding organizational skillsStrong client service orientationExcellent verbal and written communication skillsDemonstrated ability to listen to others, follow instructions and accept feedbackAbility to work effectively with othersAbility to work independently and strong sense of accountabilityFlexibility to work outside standard business hours as neededAbility to commute to and from firm office location on regular basisAbility to lift and transport up to 10 lbsCompensation range is $63,400 to $79,300 commensurate with related experience and qualifications. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.