Legal Administrative Assistant

Dentons US LLP is seeking a highly organized and experienced Legal Administrative Assistant to provide support to our trusts and estates lawyers in our New York office. This role offers the opportunity to work in a dynamic, collaborative environment supporting sophisticated trusts and estates work for high-profile clients. This position is hybrid with a three day in-office requirement per week.

Responsibilities

• Manage core legal administrative tasks, including conflicts checks, new client-matter openings, expense reconciliation, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.
• Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.
• Handle confidential and sensitive communications, including screening and managing emails, calls, and correspondence with clients, partners, and executives.
• Utilize the Document Management System (iManage) for secure filing, organization, and efficient retrieval of documents and records.
• Provide high-level administrative and organizational support, such as planning internal/external meetings and conferences, including catering and logistics.
• Anticipate needs, prioritize competing demands, and proactively manage a heavy workload in a fast-paced setting (overtime may be required periodically).
• Other duties may be assigned to support the team’s needs and fully meet the requirements for this position.

Qualifications & Experience

• 5+ years of legal administrative experience in a mid to large-size law firm, with strong preference for prior support in the trusts and estates practice.
• Must be licensed to notarize documents in New York or willing to become a notary.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated proficiency with legal-specific tools: iManage (required); familiarity with Intapp, Emburse (formerly Chrome River), Kiteworks, and Litera strongly preferred.
• Exceptional written and verbal communication skills, with the ability to interact confidently, professionally, and discreetly with clients, high-level partners, and executives.
• Proven ability to maintain the highest levels of confidentiality, exercise sound judgment, and thrive in a collaborative, deadline-driven environment.
• Strong organizational skills, attention to detail, and capacity to manage multiple priorities while remaining proactive and solutions oriented.
• Must be able to work overtime as needed.

Salary

Pursuant with states' laws, the salary range for this position is $90,000 - $110,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at View phone number on aiapply.co or contact us at View email address on aiapply.co.

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