Administrative Associate I

Job Title

Job Description

Responsibilities

Greet visitors and refer to appropriate staff members using proper office etiquette.

Answer visitor's questions and concerns professionally and courteously.

Answer phone, route calls, and take messages.

Screen calls and visitors to control interruptions.

Order and maintain office supplies.

Maintain meeting schedule of conference room and library.

Maintain visitor logs.

Process purchase orders.

Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.

Research, price, purchase, and monitor inventory of office equipment and supplies.

Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.

Schedule and coordinate meetings and conference calls.

Arrange amenities for meetings and conferences as needed.

Maintain appearance of the lobby, front desk, conference room, and library areas.

Ability to work with minimal supervision.

Other duties as assigned.

Qualifications and Job Specifications

College degree preferred, but not required.

A minimum of 2 years administrative/reception or customer service experience is preferred.

Must possess excellent verbal and written communication skills.

Exhibit exceptional interpersonal relationships with employees, peers, and customers.

Ability to remain at assigned workstation for extended periods of time.

Candidate must have strong emphases on organization and communication.

Ability to multitask on a daily basis.

Professional dress is required.

Technical Expertise

Navigate through Quality Management System CQ

Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint

Ability to maintain and track budget/spending trends

Experience with warehouse or supply chain environments is a plus

Excellent verbal and written communication skills

Clear and professional diction in English

Additional Employment Requirements

Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen)

Must have a valid driver's license.

Physical/Mental/Visual Demands

Work is light to medium in nature with frequent walking to perform assigned tasks.

Occasional lifting of 25 lbs. is required.

Working Conditions

Activities occur both inside and outside.

Hazardous conditions may exist, such as proximity to material handling equipment.

Equipment Operated

Equipment: Desktop computer, fax machine, copier, desk phone, and cell phone

Systems: CQ, MS Outlook, MS Excel, MS PowerPoint and MS Word

LifeScience Logistics is an equal opportunity employer. Candidates will not be hired based on their race, sex, color, religion or national origin. Reasonable accommodations are available for individuals with disabilities. We proudly support the employment of veterans and welcome applications from protected veterans and all qualified applicants.

*NO AGENCIES PLEASE*

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.