Executive Assistant / Office Manager

Get AI-powered advice on this job and more exclusive features. Base pay range $100,000.00/yr - $120,000.00/yr An elite private equity firm in the heart of Chicago is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join their high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats. Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role—it’s a chance to become an integral part of a prestigious firm known for its excellence, professionalism, and collaborative culture. This position offers a competitive pay rate of $100-120k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO. Key Responsibilities of the Executive Assistant / Office Manager: Deliver high-level executive support, including complex calendar management, travel coordination, and meeting logistics Prepare polished correspondence, reports, and high-impact presentations Process expenses and manage vendor invoices with accuracy and timeliness Serve as a liaison between executives and internal/external stakeholders—including investors and portfolio companies Lead all aspects of office operations to ensure a well-organized, professional, and efficient environment Maintain office supplies, coordinate equipment servicing, and manage vendor relationships Organize firmwide events, board meetings, and special projects with finesse and attention to detail Uphold the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities Supervise interns, administrative staff, or third-party vendors as needed Qualifications of the Executive Assistant / Office Manager: A minimum of 5 years of experience in an Executive Assistant and/or Office Manager role, ideally within private equity, investment banking, or a similar fast-paced environment Discretion, professionalism, and a track record of handling confidential information with care Impeccable organizational skills and the ability to manage multiple priorities without missing a beat Strong communication skills—both written and verbal—with an eye for polished presentation Proficiency in Microsoft Office Suite and familiarity with expense/calendar tools like Concur and Outlook A confident, service-oriented mindset and a proactive approach to problem-solving Seniority level Not Applicable Employment type Full-time Job function Administrative Industries Venture Capital and Private Equity Principals Referrals increase your chances of interviewing at Mack & Associates, Ltd. by 2x #J-18808-Ljbffr Mack & Associates, Ltd.