Collections Specialist

Job Description

Job Description

Hazen and Sawyer is looking for a Collections Specialist for our C orporate New York City office to assist the Accounts Receivable Team in managing and recovering outstanding debts owed to the company.

Work Setting:

• Hybrid (3 days in office; 2 days remote)

Key Responsibilities:

• Core Duties
  • Proactively monitor A/R accounts and communicate with A/R Manager, other internal staff, and (when requested) clients to collect payments.
  • Respond to inquiries regarding status of payments received.
  • Prioritize collections based on ease of recovery, dollar amount, age, etc.
  • Generate A/R reports as needed.
  • Regularly follow up on problematic clients/projects.
  • Effectively communicate and resolve issues arising from misapplied cash receipts, subconsultant payment issues, etc.
  • Assist with A/R details during annual audit
  • Maintain detailed records.
• Additional Duties
  • Deposit check payments into bank accounts through the bank website or in person.
  • Assist with applying cash receipts (from checks and EFTs) in Deltek Vantagepoint.
  • Assist with conversion to EFT remittance from clients and payments to vendors.
  • Work on special projects as needed.
  • Additional responsibilities as position evolves.

Required Skills and Qualifications:

• Associate degree or higher in Finance, Accounting or business is preferred, with 3 - 5 years’ experience at a professional consulting firm.
• Strong computer skills in MS Office and Windows applications required.
• Must demonstrate exceptional verbal and written communication skills.
• Ability to multi-task, work collaboratively as well as independently in a fast paced, deadline-driven environment.
• Must be well organized, detail oriented, and a skilled problem solver.
• Must be proficient in working with numbers in large volumes.
• Must be reliable, flexible, and be able to work occasional overtime if required, i.e., during month-end closing.
• Experience with government clients is preferred.
• Experience with Deltek Vantagepoint is preferred.

What We Offer:

• Comprehensive health benefits (medical, dental, vision, and prescription plans)
• Pre-tax flexible spending plans for medical, dependent care, and transportation
• Short and long-term disability, and employer paid life insurance
• Paid holidays, floating holidays, and paid time off (PTO)
• Employer-contributed 401(k) plan and additional financial planning support
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
• Starting pay range for this position depends on skills, experience, education and geographical location