Law Firm Receptionist

Organization Transitional Living Center Pay Pay Frequency Full Time / Part Time Full time Job Summary Under general supervision, is responsible for monitoring the Tulsa County Transitional Living Center (TLC) clients and responding to clients' inquiries and concerns to ensure safety and success of clients by performing the following duties. Job Description Safety-Sensitive Position: Yes (as defined under Oklahoma Statute Title 63 § 427.8 All candidates conditionally offered transfer, promotion or initial hiring into a DOT/safety-sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety-sensitive or require a CDL. External job applicants with a confirmed positive drug or alcohol test result shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County. ESSENTIAL JOB FUNCTIONS Monitor cameras and residents of the TLC for safety and any concerns that jeopardize the clients success in TLC program. May help transport residents to and from designated locations to Specialist approved locations in the Tulsa County Van as needed on day shift. Provide comfort care and hygiene items to clients as needed; logging what was dispersed. Restock client toiletries as requested and according to established schedules or identified needs. Fill out incident reports and send to the TLC Manager. Checking clients and guests in and out. Identify emergency situations: medical emergency, conflict, mental health crisis. Contact appropriate authorities and Case Manager Supervisor as needed to ensure the safety of clients and self. Notify TLC Manager of any critical incidents and complete an Incident Report before the end of the shift for supervisor review. Maintain detailed and timely documentation of incidents and client situations following center protocols. Assist with food collection as needed. Assist with cleaning tasks as assigned by the leadership team, ensuring all areas are maintained in a clean and orderly condition. Perform inspections of the center throughout shift. Conduct client room inspections as directed. Makes sure clients sign attendance log each morning. Make sure all clients are in the center at curfew and sign in. Answer phone and take messages as required. Assist with the preparation and distribution of departmental newsletters, announcements, flyers, and other internal communications as assigned. Assist with staff engagement activities, special events, celebrations, and seasonal decorating, including preparation, setup, and cleanup as assigned. Provide general administrative and clerical support to TLC leadership, including preparing documents, maintaining records, making copies, organizing materials, and assisting with special projects as needed. Assist with maintaining common areas, bulletin boards, informational displays, and posted materials to ensure information is current, organized, and welcoming. Work effectively and closely with Case Managers to maintain communication regarding interactions with clients and any significant events that occurred during shift. Assess safety concerns and make emergency calls as needed. Treat clients with respect, preserve confidentiality, avoid power struggles, and maintain patience during difficult situations. Ability to work flexible hours including holidays and weekends, as needed. As an essential worker, must report to work as scheduled regardless of circumstances. Maintain appropriate professional boundaries with clients; refrain from social relationships, exchange of money, or goods. Follow and adhere to TLC policies, procedures, code of conduct, and attendance rules. Follow Tulsa County policies in the use of computer technology and tele-communication devices. Conduct self in accordance with appropriate and expected professional boundaries and policies. Participates in seasonal workplace decorating and contributes to creating a welcoming and festive environment. Assist with the preparation and distribution of departmental newsletters, announcements, flyers, and other internal communications as assigned. Assist with staff engagement activities, special events, celebrations, and seasonal decorating, including preparation, setup, and cleanup as assigned. Provide general administrative and clerical support to TLC leadership, including preparing documents, maintaining records, making copies, organizing materials, and assisting with special projects as needed. Assist with maintaining common areas, bulletin boards, informational displays, and posted materials to ensure information is current, organized, and welcoming. Perform other duties as needed. Additional Job Description REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES Skill in use of various cleaning supplies and equipment; receiving visitors; in proper telephone etiquette; in maintaining records; using a computer, and other related office equipment. Knowledge of institutional or industrial cleaning methods; Microsoft Word, Excel, Outlook and Internet Ability to work in hot and humid surroundings and to be poised and tactful with others; read and write; to understand and follow oral and written instructions; to maintain the physical stamina necessary to perform manual labor; to work varied shifts; to understand and follow departmental policies and procedures regulations and services; communicate and work effectively with staff and guest from all backgrounds; stay awake and alert throughout shift; compose thorough and accurate incident reports and other documentation; to deal with aggressive or hostile people; to be sensitive to others with disabilities and special needs; maintain confidentiality of all information; create an environment that values diversity and promotes racial equity; treat guest, employees and visitors with caring, kindness, respect and dignity. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or GED and up to three months’ relevant work experience. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. MATHEMATICAL SKILLS Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables. CERTIFICATES, LICENSES, REGISTRATIONS Valid Oklahoma Driver's License possessed for at least 6 months Defensive Driving with Tulsa County within 6 months of hired. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and fingers, to handle, or feel and reach with hands and arms. The employee frequently is required to stand; walk; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions and toxic, caustic chemicals or airborne particles. The employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, blood borne pathogen, outside weather conditions, risk of electrical shock, and vibration. The employee could be exposed to head lice, scabies, hepatitis, HIV-AIDS, or tuberculosis. The noise level in the work environment is usually moderate. EEO STATEMENT Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability, or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. NOTE Job descriptions are subject to change based on changing business needs and conditions Location Tulsa County Social Services Working for Tulsa County means your expertise will be valued at a place that aims to help you succeed while empowering you to expand your skills. Benefits Competitively priced health care package Paid time off including vacation pay, holidays and personal time Retirement benefits, including a pension Education assistance Much more Click to learn about more of our benefits. Equal Opportunity Policy Tulsa County is dedicated to providing an equal employment opportunity to all qualified individuals. It is the policy of Tulsa County to recruit, to employ, to compensate, and to promote the most qualified persons for all classified positions within the divisions under the Board of County Commissioners and other participating County offices, solely on the basis of job-related qualifications and competency. Therefore, it is the policy of the participating County offices, including all Board of County Commissioners divisions, that there shall be no discrimination against any employee or applicant with regard to their race, color, religion, sex (including, pregnancy, gender identity, or sexual orientation), parental status, national origin, family medical history or genetic information, political affiliation, military service, marital status, mental or physical disability, medical condition, age, or other non-merit based factors or other characteristics protected by federal, state, or local laws with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. The complete text of the County's Equal Employment Opportunity statement is available from the Human Resources Division. Contact View phone number on click.appcast.io #J-18808-Ljbffr