Administrative Assistant Project Management

Overview The Project ManagementAdministrative Assistant provides critical administrative and coordinationsupport to designated customer accounts and the project management team bymanaging emails, scheduling key dates and meetings, maintaining projectdocumentation and customer-required systems, and serving as a communicationlink between internal teams and external customers. This high-stakes rolerequires strong organization, attention to detail, sound judgment, and theability to manage a large volume of information and shifting priorities in afast-paced environment. Essential Duties and Responsibilities Supportthe project management team by organizing incoming emails, customer requests,project updates, and related administrative tasks, ensuring items are routedand addressed in a timely manner. Coordinatechedules, meetings, deadlines, and follow-up actions for project managers andcustomer accounts to help keep projects on track. Prepareand distribute meeting invitations, agendas, notes, and action items, and trackfollow-up items to completion. Serveas a communication link between internal teams and external customers,including managing Requests for Information (RFIs), responding to routineinquiries, and escalating issues as appropriate. Maintainaccurate project documentation, correspondence, logs, and customer-requiredsystems and reporting tools to support project visibility and compliance. Assistwith project setup activities, status updates, document collection, andinternal tracking processes to support efficient execution. Supportchange requests, billing-related administrative tasks, and otheraccount-specific processes as needed. Identifyand communicate scheduling conflicts, missing information, or process gaps sothe project management team can respond quickly and effectively. Allother duties assigned. Qualifications Education & Experience Associatedegree in Business Administration, Project Management, or a related fieldpreferred. Relevantadministrative, project coordination, customer service, or project supportexperience preferred. Equivalentcombinations of education and experience may be considered. Knowledge, Skills, & Abilities Strongorganizational, time management, and prioritization skills. Excellentverbal and written communication abilities. Abilityto manage a high volume of information with accuracy and attention to detail. Proficiencyin Microsoft Office and other business software platforms. Abilityto work collaboratively across multiple departments and professionally withexternal customers. Strongproblem-solving and sound judgment in a fast-paced environment. Success Factors Keepsproject information organized, accurate, and current. Communicatespromptly and effectively with internal teams and external customers. Helpsproject teams meet deadlines and customer expectations. Supports smooth project execution through accurate documentation, reporting, andadministrative follow-through. #J-18808-Ljbffr Arning-Companies-