Executive Assistant

Executive Assistant to C-Suite Leadership

100% remote

Contract with potential to convert

Pay range: $55-72/hour

About the Opportunity

We are seeking a polished, highly proactive Executive Assistant to support multiple members of a C-suite leadership team within a fast-paced, technology-forward organization.

This is not a traditional Executive Assistant role focused primarily on calendaring and travel. The successful candidate will serve as a true strategic partner who can anticipate needs, exercise excellent judgment, operate comfortably with ambiguity, and stay several steps ahead of senior leadership.

The Executive Assistant will provide primary support to a newly appointed C suite level and two other executives. Because the primary executive works closely with the CEO, board, and senior leadership team, this position requires someone who has previously supported C-suite executives and understands the level of preparation, discretion, urgency, and professionalism expected at that level.

What You'll Be Doing

• Serve as the primary Executive Assistant and strategic partner to a C-suite executive, while providing additional support to two senior business leaders.

• Own a highly dynamic executive calendar, proactively identifying conflicts, protecting strategic priorities, and adjusting quickly as business needs change.

• Coordinate complex domestic travel and manage itineraries, expenses, scheduling changes, and executive logistics.

• Anticipate executive needs rather than waiting for direction, ensuring leaders are prepared for important meetings, decisions, deadlines, and commitments.

• Prepare executives for board meetings, leadership meetings, presentations, company-wide events, and other high-visibility engagements.

• Coordinate agendas, pre-reads, presentations, meeting materials, and follow-up items.

• Partner closely with other Executive Assistants and senior administrative partners to ensure seamless coordination across the leadership team.

• Track priorities, decisions, deliverables, and follow-up items to ensure commitments continue moving forward.

• Provide calendar management, expense support, event coordination, and other administrative assistance to additional executives as needed.

• Support leadership offsites, executive meetings, remote all-hands events, and periodic company gatherings.

• Create and refine presentations and executive-level materials as needed.

• Handle highly confidential and sensitive information with excellent judgment and discretion.

• Identify gaps in existing processes and develop practical systems and workflows that create greater consistency and efficiency.

• Explore and utilize AI-enabled tools and emerging technologies to improve executive support, organization, productivity, and workflows.

• Remain flexible with working hours to accommodate executives working across multiple U.S. time zones and traveling frequently.

What We're Looking For

• 5+ years of senior-level Executive Assistant experience with significant direct C-suite support.

• Experience supporting executives who work closely with a CEO, Board of Directors, shareholders, or other senior external stakeholders is strongly preferred.

• Demonstrated ability to manage extremely complex calendars and shifting priorities in a fast-moving environment.

• Experience preparing executives for board meetings, leadership meetings, presentations, and other high-level engagements.

• Exceptional organizational skills, attention to detail, follow-through, and sense of urgency.

• Strong business judgment and critical-thinking skills with the ability to determine what requires immediate executive attention.

• A highly proactive approach with the ability to anticipate needs and solve problems independently.

• Comfortable working in an evolving environment where processes may still be developing.

• Ability to introduce structure where needed without requiring a highly structured environment to be successful.

• Strong written and verbal communication skills with a polished executive presence.

• Experience creating or coordinating executive presentations and meeting materials.

• Confidence working with new technology, AI tools, and evolving workplace systems.

• Experience within technology, corporate retail, consumer, e-commerce, or another fast-paced corporate environment is highly desirable.

• Bachelor's degree preferred

• Must be comfortable occasionally adjusting working hours to support executives across time zones.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $50.00 to $71.00 per hour

Search managed by: Tiffany Duong

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.