Construction Office Manager

Job Description

Job Description

We are seeking a reliable, organized, and detail-oriented Office Manager to join our team. The ideal candidate will be able to manage multiple responsibilities in a fast-paced construction office while providing strong administrative and operational support.

Responsibilities include, but are not limited to:

• Answering phones and providing excellent customer service.
• Maintaining office organization, equipment, and filing systems.
• Managing administrative aspects of the company vehicle fleet.
• Placing material orders and scheduling deliveries.
• Creating and editing documents using Microsoft Word and Outlook.
• Maintaining Excel spreadsheets and calculating job costs.
• Preparing job quotes, bid packages, and customer invoices.
• Completing and submitting permit applications.
• Processing payroll.
• Managing accounts receivable and accounts payable.
• Coordinating equipment mobilization and deliveries to job sites.
• Assisting with construction-related administrative processes, including Home Improvement Contractor (HIC) licensing, Certificates of Insurance (COIs), and other project documentation.

Qualifications:

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Excellent communication and customer service skills.
• Experience with payroll, invoicing, accounts payable/receivable, and office administration.
• Construction industry experience is preferred.
• Ability to work independently and prioritize multiple tasks effectively.