Executive Assistant

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

DESCRIPTION:

As an Executive Assistant at Thermo Fisher Scientific, you'll support senior leadership in their mission to make the world healthier, cleaner and safer. You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.

REQUIREMENTS:

• Advanced degree with no prior experience, or Bachelor's degree with 2 years of executive assistant experience, preferably supporting C-suite/VP level in a large multinational organization

• Preferred Fields of Study: Business, Secretarial Science, or related field

• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)

• Outstanding organizational and time management skills with ability to handle multiple competing priorities

• Exceptional written and verbal communication skills with impeccable attention to detail

• Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion

• Strong interpersonal skills and ability to interact professionally with all levels of the organization

• Experience coordinating complex international travel and managing visa requirements

• Proven experience working independently to solve problems creatively

• Ability to anticipate needs and take initiative in a dynamic environment

• Flexibility to provide occasional support outside standard business hours

• Proficiency with expense reporting systems (e.g. Concur)

• Experience in calendar management across multiple time zones

• Strong project management and event planning capabilities

• Collaborative mindset with ability to work effectively in a matrix organization

Compensation and Benefits

The hourly pay range estimated for this position based in California is $31.73–$47.60.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit:

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.