Executive Assistant, Legal

divh2Executive Assistant, Legal/h2pOur mission is to improve outcomes and decrease the cost of healthcare for spine surgery and beyond. The Carlsmed aprevo personalized surgery platform is designed to improve the standard of care for spine surgery one patient at a time./ph3Position Overview/h3pWe are seeking a highly experienced Executive Assistant, Legal to support our Chief Legal Officer (CLO). This role is ideal for a professional with deep experience supporting senior legal executives (GC/CLO) in an in-house environment who brings strong organizational, operational, and contract management capabilities. This individual will operate comfortably within the legal functionmanaging legal workflows, supporting contract processes, and interfacing with internal and external stakeholders on legal matters. The ideal candidate is proactive, highly detail-oriented, and thrives in a fast-paced, highly regulated environment./ph3Key Responsibilities/h3ulliProvide high-level administrative support to the CLO, including calendar management, prioritization, and coordination of internal and external meetings/liliPrepare materials, agendas, and follow-ups for leadership, board, and committee meetings/liliAct as a liaison between the CLO, executive team, and cross-functional partners/liliOwn and manage the Companys contract lifecycle management (CLM) processes/liliAdminister contract workflows, including intake, tracking, approvals, and execution (e.g., DocuSign)/liliMaintain contract repository and generate reporting on contract status, obligations, and key terms/liliPartner with legal and business teams to ensure timely processing of agreements (NDAs, MSAs, vendor agreements, etc.)/liliSupport the CLO in coordinating contract review and negotiation processes/liliAssist with board and committee meeting logistics, materials, and minutes/liliManage board portal and maintain corporate records/liliSupport compliance-related filings and documentation/liliAssist with preparation of SEC filings, proxy statements, and annual stockholder meeting materials (as applicable)/liliMaintain legal records, filings, and documentation with a high degree of accuracy and confidentiality/liliSupport legal projects, including compliance initiatives, audits, and internal process improvements/liliConduct basic legal research and gather information for the legal team/li/ulh3Skills Competencies/h3ulliExceptional organizational and project management skills/liliStrong written and verbal communication skills/liliAbility to handle highly confidential information with discretion/liliHigh attention to detail and strong follow-through/liliComfortable operating in a fast-paced, evolving environment/liliProficiency with tools such as CLM systems, DocuSign, SharePoint, and Microsoft Office/li/ulh3Education/h3ulliBachelors degree required./liliMinimum of 5+ years of experience as an executive assistant supporting senior legal executives or as a legal assistant/paralegal, with at least 3+ years in a public med tech, biotech, or life sciences environment./liliSubstantial experience with contract management systems and board portals is a must. Experience with equity administration platforms is a plus./liliUnderstanding of FDA, HIPAA and other healthcare regulatory frameworks desirable but not required./li/ulh3Equal Opportunity Employer/h3pCarlsmed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Carlsmed is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know./ph3Compensation/h3pWe are pleased to provide a competitive salary and benefits. Our benefits reflect our investment in the overall health and well-being of our employees and their families. including paying 100% of monthly healthcare, dental vision insurance premiums, a 401(k) plan with employer matching and unlimited PTO. The expected salary range is: $125,000 to $140,000 annually. Compensation may vary based on related skills, experience, and relevant key attribute./p/div