Executive Assistant

Executive Assistant

Location: Plano TX Duration: Fulltime

Salary Range- $80,000-$100,000 a year

Job Description

Must have technical/functional skills. Min 8+ years' experience. Previous administrative experience required, preferably in financial services.

Strong knowledge of utilizing Concur, Ariba, Outlook, Word, PowerPoint and Excel.

Experience working with a large team and prior trading floor admin experience is a plus.

Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions.

Polished and professional in phone and email communications.

Strong attention to detail, ability to work effectively and under pressure and time constraints.

Exceptional problem solving skills and tenacious work ethic.

Excellent time management, organization and multi-tasking skills.

Roles & Responsibilities

Proactively manage the calendar of multiple senior executives, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.

Answer executive phone line, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment.

Provide building access/badges and technical equipment for new hires.

Experience in processing travel and entertainment expenses promptly and accurately. Brokerage Concur experience a plus; process invoices in Ariba.

Use the online travel system to schedule travel arrangements (both domestic and international).

Handle sensitive and/or confidential documents and information.

Communicate with executives and line management to gather or convey relevant information related to meetings and schedules.

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.