Executive Assistant

Job Description

Job Description We are looking for an Executive Assistant to provide high-level administrative support in Plano, Texas. This Long-term Contract position is ideal for someone who can keep executive schedules organized, manage travel logistics, and help meetings run efficiently. The role requires strong judgment, excellent coordination skills, and the ability to stay ahead of changing priorities in a fast-paced environment.

Responsibilities:
• Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are managed effectively.
• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
• Coordinate meeting schedules for leadership, confirming attendees, securing meeting spaces, and preparing necessary details in advance.
• Support executives with day-to-day administrative tasks while maintaining a high level of professionalism and confidentiality.
• Track schedule changes and communicate updates promptly to ensure leaders and stakeholders remain informed.
• Prepare organized travel plans and meeting materials so executives are equipped for upcoming commitments.• Demonstrated experience supporting senior leaders in an executive assistant or comparable administrative role.
• Strong ability to manage calendars with accuracy and respond effectively to shifting priorities.
• Hands-on experience booking and coordinating travel arrangements from start to finish.
• Ability to organize executive meetings and manage related scheduling details with minimal supervision.
• Excellent verbal and written communication skills with a detail-oriented approach.
• High level of discretion, sound judgment, and attention to detail in handling sensitive information.