Office Administrator

Job Description

Job Description

Office Administrator |$28-$30/ hr | M-F 7:30-4:30 (subject to change) | On-site | Temp-to-hire

What Matters Most

• Competitive Pay of $28-$30/ hr
• Schedule: M-F 7:30-4:30 (subject to change)
• Location: Vancouver, WA 98684
• Temp-to-hire opportunity with career growth and stability

Job Description

Our client is seeking a proactive and customer-focused Office Administrator to serve as the face of their growing office while ensuring day-to-day operations run smoothly. This highly visible role combines front desk reception, office administration, facilities coordination, and workplace support, requiring someone who thrives in a fast-paced environment and takes pride in creating an organized, professional, and welcoming workplace. The ideal candidate is a self-starter with exceptional organizational skills, a service-oriented mindset, and the ability to anticipate needs, solve problems, and support both employees and visitors with a high level of professionalism.

Responsibilities :

• Serve as the primary point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming office environment.
• Greet and screen visitors, manage office access, and direct guests to the appropriate team members.
• Coordinate incoming and outgoing mail, shipping, deliveries, and high-volume printing and document preparation.
• Support daily office operations by monitoring supplies, ordering inventory, and coordinating with vendors and service providers.
• Ensure conference rooms, common areas, break rooms, and shared spaces are clean, organized, and meeting-ready.
• Identify and coordinate resolution of office maintenance and facilities issues.
• Assist with meeting logistics, including room setup, food and beverage coordination, and event support.
• Provide administrative support to office staff, including scheduling assistance and other ad hoc projects.
• Manage multiple administrative requests while ensuring timely and accurate completion.
• Maintain a safe, secure, and organized workplace by monitoring office activity and addressing operational needs proactively.
• Build positive relationships with employees, vendors, and visitors while delivering exceptional customer service.
• Support office growth and expansion initiatives by helping maintain an efficient and well-organized workplace.
• Perform additional office administration, facilities, and workplace support duties as needed.

Qualifications and Requirements:

• Previous experience in office administration, office management, reception, workplace services, or administrative support.
• Strong customer service skills with the ability to serve as a professional and welcoming first point of contact.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Strong problem-solving skills with the ability to anticipate office needs and take initiative.
• Experience coordinating office operations, vendors, supplies, shipping, mail, and general facilities support.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Team-oriented with a positive attitude, low ego, and a collaborative approach to supporting others.
• Comfortable working in a fast-paced, onsite office environment five days per week.
• Ability to occasionally lift and move office supplies, packages, or equipment.
• Experience supporting office expansions, workplace projects, or facilities operations is a plus.
• Experience as an Office Manager, Office Administrator, Receptionist, Workplace Experience Coordinator, or Office Services Coordinator is preferred.

Benefits and Perks (upon conversion) :

• Competitive compensation package
• Medical, dental, and vision insurance with company-paid premiums
• Retirement savings plan with employer match
• Company-paid life, AD&D, short-term, and long-term disability insurance
• Employee Assistance Program (EAP) for confidential support and wellness resources
• Healthcare concierge support to help navigate benefits and services
• Employee discounts and additional company perks
• Supportive environment focused on professional growth and development

Your New Organization:

A privately held financial services firm focused on retirement planning and long-term wealth strategies. The company provides personalized financial guidance to help clients manage and grow their retirement assets, combining market expertise with tailored planning solutions.

Your Career Partner:

The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.

The base pay range for this position is $28-$30/ hr , excluding benefits, bonuses, or other compensation. Your final compensation will depend on your skills, qualifications, experience, location, and internal pay equity. Please note, hiring at the top of the range is uncommon to allow room for future growth.