Maintenance Admin Assistant

Maintenance Administrative Assistant

The Maintenance Administrative Assistant provides office administrative support to Bus Maintenance management, supervisors and forepersons by performing office administrative and clerical duties pertaining to buses, vehicles and employees. In addition, this position will provide assistance to employees regarding forms, policies and procedures, liaison, general company and department functions. Hire: $24.53 hourly After year one: $28.03 hourly After year two: $31.54 hourly After year three: $35.04 hourly Hourly Pay Range: For candidates newly hired into the Amalgamated Transit Union (ATU) contract, starting wage is set by the ATU contract. Internal hires will follow Metropolitan Council's union wage guidelines.

Office Administrative Procedures:

• Performs data entry as assigned.
• Creates business correspondence, letters and memos.
• Closes maintenance work orders in TxBase (computer system).
• Maintains files (paper and electronic) of vehicles, mileage reports and gas receipts.
• Post service bulletins, employee information reports and all job postings.
• Processes incoming mail and prepares outgoing mail.
• Processes and forwards personnel records to appropriate location for transferring employees and set-up files for new incoming personnel.

Payroll duties:

• Reviews and verifies employee time entries for accuracy daily and edits as appropriate.
• Monitors and posts data within the timekeeping system for accurate bi-weekly payroll and attendance tracking.

Interpersonal Communication:

• Communicates with other facilities and departments as required or directed.
• Provides and assists employees with forms such as vacation, sick leave, etc.
• Answers telephones.

Performs other duties as assigned or apparent.

What education and experience are required for this job (minimum qualifications):

• High school diploma/GED or higher.
• Two (2) years or more of office administrative experience. Experience must include intermediate PC experience in Microsoft Word, Excel, and maintaining calendars.
• Candidates must also have experience creating correspondence, letters, and memos in proper business style format and experience with creating/maintaining electronic subject files.

What additional skills and experience would be helpful in this job (desired qualifications):

• Organizational and prioritization skills.
• Ability to type 40 words per minute.
• Customer service - oriented; ability to work effectively with diverse internal/external customers/work groups.

What knowledge, skills, and abilities you should have within the first six months on the job:

• Knowledge of office administrative procedures.
• Knowledge of creating correspondence, letters and memos in proper business style format.
• Knowledge of creating and maintaining electronic files.
• PC skills including MS Office - Outlook, Word, Access and Excel.
• Ability to type 40 words per minute.
• Ability to adjust to changing priorities and work independently.
• Ability to handle multiple tasks with efficiency and take initiative.
• Ability to work well with others.

What you can expect from us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

Additional information:

Union/Grade: Amalgamated Transit Union (ATU) / Grade 21 FLSA: Non-Exempt Safety Sensitive: No What your work environment would be: Work is performed in a standard office setting. This is a first shift position with set work hours to be determined at a later date. This position will report directly to the Garage Manager as well as the Assistant Director of Bus Maintenance. What steps the recruitment process involves: 1. We review your minimum qualifications. 2. We review your Work Record Evaluation (for ATU employees only). 3. We rate your education and experience. 4. We conduct a structured panel interview. Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a background check which verifies education and employment if not verified previously. If the job you're applying for is safety-sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards, you must pass a pass a criminal background check. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email View email address on click.appcast.io

Benefits

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

• Guaranteed monthly retirement income through Minnesota State Retirement System pension fund
• Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan
• Two or more medical plans from which to choose, with employer contribution towards premiums over 80%
• Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

• View email address on click.appcast.io clinic
• bus/rail pass valued at over $1200 per year
• parking at many job locations
• fitness centers at many job locations
• Employee Assistance Program
• extensive health and wellness programs and resources