Executive Assistant

Executive Assistant

Organization: Minnesota Center for Environmental Advocacy

Position Summary: The Executive Assistant plays a key role in the daily operations of a strategic and effective environmental nonprofit. The ideal candidate has a strong interest in our mission and is comfortable managing up. The Executive Assistant works directly with the Executive Director to track and organize individual and organizational priorities, manage the Executive Director's time and priorities, and ensure preparations for projects, internal meetings, public speaking, donor meetings, and other external engagements. The Executive Assistant will assist with board meetings, help set the agendas, and keep board materials organized. The Executive Assistant must be comfortable with ambiguity and enjoy designing and driving projects in a way that provides clarity. The Executive Assistant will interact with donors, board members, the MCEA officer team, and the public through email and phone, as well as in person. This person will join a team that is committed to working as a strong team and laughing hard together.

Ideal Candidate Would Be:

• Deeply committed to our mission and centering equity in our work;
• Organized, efficient, and detail-oriented;
• Professional and courteous in their interactions with donors and the public;
• Self-directed, and willing and excited to take on new challenges, even in the face of some uncertainties;
• Experience tracking multiple tasks and project coordination;
• Able to pivot and respond quickly to changing demands;
• Capable of discretion in relation to sensitive and confidential information;
• Takes initiative on next steps and setting up the team for success;
• Capable of giving and receiving honest and open feedback; and
• Excited about working for an experienced leader at a dynamic organization.

Job Duties Include But Are Not Limited To:

• Working directly with the Executive Director and board members on committee and board meeting agendas and preparation;
• Managing the Executive Director's calendar and e-mail to reflect organizational and individual priorities, including fielding and prioritizing meeting requests, meeting preparation, communicating with attendees, and tracking meeting follow-ups;
• Proactive meeting preparation for Executive Director, including drafting agendas and researching policy or other issues as needed;
• Attending meetings with the Executive Director as needed to assist with management of tasks and follow-up;
• Assisting the Executive Director in preparing for presentations, including content and visual aids such as PowerPoint presentations;
• Leading and coordinating special projects and research assignments as needed;
• Assisting with other office-related and operations tasks as needed in coordination with the Operations Officer.

This position is approximately 80 percent supporting the Executive Director, and 20 percent supporting other officers and operations as needed.

Experience:

Required:

• 2-5 years of experience in administrative, executive, project coordination, or other similar functions;
• Experience interacting with the public in a professional setting;
• Experience with research, writing, and communications skills;
• Knowledge of Microsoft Office Suite, including Excel;
• Experience with task management processes and tools for yourself and for others
• Willingness to learn new skills and software as needed.

Preferred:

• Experience supporting an executive leader and managing their priorities and time;
• Experience drafting communications;
• Training and/or experience with project management tools; and
• Experience preparing agendas and follow-up tasks for effective large and small group meetings.

Salary & Benefits: The pay range for this position is $65,000 – $70,000 per year. MCEA values a healthy work-life balance and has flexible, family-friendly employment policies which prioritize the well-being and success of employees. Our comprehensive and competitive benefits package includes medical insurance for employees and their dependents, paid family leave, monthly phone stipend, and 401k. Our hybrid work arrangement allows employees to work from home on a regular basis. This position will require at least 8 days in the office per month.

MCEA is an equal opportunity employer and committed to ensure equal employment practices to all employees and applicants for employment regardless of race, color, national origin, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, or any other factor that is not related to the position. MCEA is committed to being legally compliant with all equal employment opportunity obligations, including removing barriers to the workplace for all qualified applicants and employees.

Reports To: This position reports to the Deputy Director.

To Apply: Please send your resume and cover letter to View email address on click.appcast.io by September 13th, 2026 for priority consideration. Please also indicate in your e-mail where you located this job posting. If you use AI to prepare any part of your application materials, please disclose that information. It will not harm or help your application to share this.