Executive Assistant

Executive AssistantSaint Paul, MN | Full-Time Durahome Painting Plus is seeking a highly organized, proactive Executive Assistant to provide comprehensive administrative support to our Owner/CEO and Operations Manager. This critical role combines traditional executive support with operational coordination, requiring someone who can manage complex schedules, facilitate strategic meetings, and ensure seamless communication across all levels of the organization. The ideal candidate will thrive in a fast-paced environment while maintaining the highest standards of professionalism and confidentiality. Key Responsibilities Executive Support & Calendar ManagementManage complex calendars for Owner/CEO and Operations Manager, prioritizing appointments and optimizing time allocationCoordinate and schedule meetings, conferences, and strategic planning sessionsPrepare comprehensive meeting materials, agendas, and follow-up documentationHandle travel arrangements and logistics for business trips and industry eventsScreen and prioritize communications, ensuring critical matters receive immediate attention Administrative Excellence & DocumentationPrepare and compile comprehensive business reports for executive review and GSR meetingsMaintain organized filing systems for both digital and physical documents with easy retrieval protocolsProcess and manage correspondence, including emails, letters, and official company communicationsCreate and maintain executive briefing materials and presentation documentsCoordinate document preparation for contracts, agreements, and official business matters Communication CoordinationServe as primary point of contact between executives and internal/external stakeholdersHandle confidential information with appropriate discretion and professionalismFacilitate communication flow between departments and ensure timely information sharingManage phone systems and ensure professional handling of all incoming communicationsCoordinate with customers, vendors, and partners on behalf of executive team Project Support & Strategic AssistanceSupport strategic initiatives and special projects as directed by executive teamAssist with preparation of financial reports, performance metrics, and operational dashboardsCoordinate cross-departmental projects and ensure proper follow-through on action itemsMaintain project timelines and deliverables tracking for executive-level initiativesProvide research and analysis support for business decisions and strategic planning Office Operations SupportManage office supplies, equipment, and vendor relationships to ensure smooth operationsCoordinate office events, team meetings, and company functionsAssist with onboarding processes and new employee coordinationMaintain professional office environment and ensure efficient administrative workflowsSupport HR functions including file maintenance and compliance documentation Who We're Looking For Experience: 3+ years of executive assistant or high-level administrative experience, preferably in construction, service industries, or small business environments Technical Skills: Proficiency in G-Suite, project management software (Monday.com preferred), CRM systems, and standard office applications Communication: Exceptional written and verbal communication skills with ability to interact professionally with all stakeholder levels Organization: Outstanding organizational abilities with keen attention to detail and ability to manage multiple priorities simultaneously Discretion: High level of integrity and confidentiality when handling sensitive business and personal information Adaptability: Flexible mindset with ability to adapt to changing priorities and handle unexpected challenges Proactive Approach: Self-starter who anticipates needs and takes initiative to solve problems before they escalates What We Offer Competitive Salary: $45,000 - $60,000 annually (based on experience and qualifications) Professional Growth: Opportunity to work directly with executive team and gain insight into all aspects of business operations Comprehensive Benefits: Health benefits package, paid time off, and professional development opportunities Technology Support: Company-provided laptop, software subscriptions, and necessary tools for success Additional Perks: $100/month gym stipend, $25 cell phone stipend, and flexible work arrangements when appropriate Dynamic Environment: Fast‑paced, growing company with opportunity to make meaningful impact on business success Our Company Values We seek candidates who align with our core values: Deliver What You Promise, Radical Transparency, Efficiency and Effectiveness, Continuous Improvement, Build Meaningful Relationships, Emotional Intelligence, and Meritocratic Decision Making. Ideal Candidate Profile The perfect Executive Assistant for Durahome Painting Plus is someone who thrives on creating order from complexity, takes pride in facilitating executive effectiveness, and genuinely enjoys being the behind‑the‑scenes force that enables leadership success. You should be energized by variety in your daily tasks and motivated by contributing to a growing company's strategic objectives. Durahome Painting Plus is an equal opportunity employer committed to creating an inclusive environment for all employees. #J-18808-Ljbffr