Executive Assistant

Job Description

Our client is seeking a highly organized, resourceful professional to provide high-level support to senior leadership. This is a role for someone who naturally stays one step ahead, someone who can manage the details, navigate confidential information, coordinate complex logistics, and keep important initiatives moving.

You’ll have visibility across the organization and work closely with executives, analysts, internal teams, and external stakeholders. From coordinating Board meetings and executive travel to preparing reporting packages and managing time-sensitive projects, you’ll play an important role in keeping the business running smoothly.

Responsibilities

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• Manage expense reporting and prepare confidential correspondence and documentation with accuracy and discretion.
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• Coordinate complex executive travel, itineraries, agendas, and supporting materials, including weekly travel-related meetings.
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• Act as a trusted resource for incoming questions and issues, using sound judgment to determine priorities, solutions, and when escalation is needed.
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• Serve as a key point of contact for internal teams and external stakeholders on projects and ongoing initiatives.
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• Manage NDAs and related documentation, ensuring contracts are accurate, properly executed, and organized.
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• Coordinate leadership and committee meetings from start to finish, including scheduling, technology, materials, and distribution.
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• Prepare quarterly lender reporting packages for each property.
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• Run reports, gather information, and partner with analysts to pull together additional data and insights.
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• Coordinate scheduling, materials, and travel logistics for quarterly Board of Directors meetings.
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• Partner with other administrative professionals to ensure the broader team is supported, and priorities stay on track.
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• Jump in on special projects and additional responsibilities as business needs evolve.
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Ideal Experience

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• Bachelor’s degree required, along with experience supporting senior executives in a professional, high-accountability environment. Experience in financial services, private equity, investment banking, real estate, or a related industry is a plus.
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• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint, with confidence and curiosity to learn new technology quickly.
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• Excellent written and verbal communication skills and the ability to interact comfortably with executives, clients, colleagues, and external partners.
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• Exceptional organizational skills with the ability to prioritize, multitask, anticipate what’s next, and keep multiple moving pieces under control.
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• A polished, professional presence and the judgment to handle confidential business and personal information with discretion.
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• A proactive, solutions-oriented mindset: you see what needs to happen and take ownership of making it happen.
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• Someone who enjoys being the person others can count on when the details matter.
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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.