Executive Assistant

Job Description

The Executive Assistant to the CEO serves as a trusted strategic partner, providing comprehensive administrative, operational, and personal support to the Chief Executive Officer of a medium-sized organization with multiple affiliated businesses. This role requires exceptional discretion, judgment, and organizational skill to effectively manage complex calendars, travel, communications, and priorities across both professional and personal domains. Acting as the primary liaison between the CEO and internal and external stakeholders, the EA ensures seamless coordination, tracks and drives follow‑through on key initiatives, prepares high-level materials, and proactively anticipates needs to optimize the CEO’s time and focus. The position also includes oversight of confidential matters, special projects, vendor coordination, and personal logistics, making it ideal for a highly adaptable professional who thrives in a fast‑paced, dynamic environment. This individual will not only serve as an administrative layer of support, but more importantly a business strategist with the proven ability to be solution oriented and a creative thinker. The ideal candidate is eager to learn and grow with a goal of a long-term career in mind.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

-3-5+ years of experience supporting senior executives, preferably at the c-level

-Experience supporting executives with responsibilities across multiple businesses and/or ventures

-Proven ability to manage both professional and personal executive support

-Exceptional organizational, time-management, and problem-solving skills

-Proficiency with Microsoft Suite such as Outlook & Excel

-Hands-on experience with AP/AR, bookkeeping, ACH processing, payroll (ADP), and general accounting support

-Ability to be flexible in schedule & work dynamic including occasional commuting between the NJ & NYC region -Prior experience in a business strategy focused role