Executive Assistant

Summary The Executive Assistant is responsible for enhancing the Managing Consultant’s effectiveness by performing a wide variety of complex, diverse, sensitive, and confidential administrative functions while providing overall gatekeeping and information management support. In parallel with Executive Assistant responsibilities, this role is designed to develop into an Employee Benefits Account Manager through structured training, including obtaining a Life & Health insurance license and attending NFP Benefits University classes. Essential Duties And Responsibilities Act as gatekeeper to the Managing Consultant, understanding priorities in the organization. Maintain a heavy, complex, and frequently changing calendar. Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations. Coordinate meetings and appointments as directed by the Managing Consultant, reserving meeting space, and preparing the conference room with audio‑visual technology as needed. Provide high‑level administrative support to the Managing Consultant. Schedule all internal and external meetings and coordinate logistics for meetings and lunches. Coordinate all aspects of appointments, meetings, and conference calls. Prepare and review materials and correspondence for meetings. Compile and modify presentations, spreadsheets, and other documents. Handle all confidential business matters and work independently on special assignments. Answer and screen incoming phone calls and place calls as directed. Handle personal matters as necessary. Participate in regular departmental meetings and training and development sessions as directed. Facilitate all aspects of the meeting‑prep process, coordinating with all necessary departments to gather and compile appropriate materials that will lead to a successful meeting. Provide a bridge for smooth, accurate communication between the Managing Consultant’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support. Execute occasional marketing campaigns as directed by the Managing Consultant in conjunction with the Marketing Department. Knowledge, Skills, And/Or Abilities Must be able to perform each essential duty satisfactorily. Must have expert‑level communication skills, strong decision‑making ability, and the ability to interact diplomatically and professionally while maintaining the highest level of confidentiality. The ability to work independently and multitask is crucial. Exceedingly well organized, flexible, and able to prioritize in a fast‑paced environment is key. Must be a power user in Microsoft Outlook, Word, PowerPoint, and proficient in Excel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education And/Or Experience Bachelor’s Degree preferred but not required with 5-10 years’ related experience as an Executive Assistant or Project Manager, preferably in Financial Services or Insurance. Certificates, Licenses, Registration Life & Health insurance license required within 180 days of hire. Participation in NFP Benefits University classes and other required training is expected as part of the role’s parallel development into an Employee Benefits Account Manager. What We Offer We’re proud to offer a competitive salary, PTO and paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. The base salary range for this position is $62,000 to $95,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case‑by‑case basis. In addition to the base salary, this position may be eligible for performance‑based incentives. Equal Employment Opportunity NFP is an inclusive Equal Employment Opportunity employer. #J-18808-Ljbffr