Accounting Assistant

Accounting Assistant

AHC (Affordable Homes & Communities) is a mission-driven, non-profit organization committed to developing affordable, workforce, and mixed-income rental housing in the Virginia, Washington DC, and Baltimore regions. With a resident-centric approach, we manage over 8,000 apartment units in 50+ communities, providing educational programs and social services through our Resident Services team.

We are looking for a detail-oriented and organized Accounting Assistant to join our team. In this role, you will primarily manage accounts payable and support general accounting functions, as well as contribute to general ledger reconciliations and core treasury support tasks. The ideal candidate will have a solid understanding of accounting principles, strong attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

Accounts Payable

• Process and manage incoming invoices, ensuring accurate coding, recording, and timely payment.
• Reconcile accounts payable transactions and maintain accurate, detailed records.
• Collaborate with vendors and internal departments to resolve discrepancies or payment-related issues.
• Assist in preparing payment runs, ensuring payments are made on schedule.
• Manage vendor request forms, approval workflows, and complete supporting documentation.
• Oversee the Positive Pay process with banking partners.
• Ensure adherence to company policies and internal accounting controls.

General Ledger & Accounting Support

• Prepare and post basic journal entries for recurring expenses, revenue, accruals, and intercompany transactions.
• Maintain general ledger accuracy through timely reconciliations and account analysis.
• Track and reconcile cash receipts, donations, grants, and contributions.
• Assist with month-end and year-end closing procedures (Bank & Credit Card Reconciliation, other Balance Sheet supporting schedules, etc)
• Retrieve, organize, and compile documents for external audits, reviews, and tax reporting (e.g., 1099/1096 forms).

Treasury Support

• Assist with basic cash monitoring, tracking daily inflows and outflows across bank accounts.
• Provide operational support for wire transfers, ACH payments, and banking activity as assigned.

Ad Hoc & Administrative Tasks

• Manage business credit card processes and employee reimbursements.
• Maintain filing systems, document retention, and general office record-keeping.
• Assist with various special projects and financial initiatives as required by management.
• Process improvement initiatives

Qualifications:

• Proven experience in accounts payable or a general accounting support role.
• Solid understanding of GAAP and basic general ledger accounting principles.
• Familiarity with accounting software (e.g., MIP, Avid, Concur, or similar) and Microsoft Office/Excel.
• Exceptional organizational skills, high attention to detail, and commitment to meeting deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Capable of working both independently and collaboratively within a team environment.
• Problem-solver with initiative, analytical thinking, and a collaborative work style.

Working Conditions:

• Full-time position.
• Office-based, with hybrid work arrangements based on company policy and business needs.

AHC has a Hybrid Work Schedule with staff working onsite on our core days (Monday, Tuesday, and Thursday). Staff may work remotely on Wednesday and Friday.

AHC offers a comprehensive benefits package that includes medical, dental, and vision coverage; a health reimbursement account (HRA) for eligible employees; employer-paid life insurance; employer-paid short- and long-term disability coverage; health and dependent care flexible spending accounts (FSA); a 403(b) retirement plan with employer matching and discretionary contributions; voluntary benefits such as pet insurance, life and AD&D, identity theft, and legal coverage; transit and cellphone stipends; free parking; mental health support including an Employee Assistance Program (EAP); paid federal holidays, including time off during Christmas week; paid vacation and sick leave; and professional development opportunities.

AHC is a drug-free workplace. Employment is contingent upon successful completion of a background check and drug screening.

AHC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable federal, state and local law.