Executive Assistant

Job Description

Job Description

ABOUT THE ROLE

We’re looking for a highly organized, tech-savvy Administrative Assistant to support our Executive Office. This role goes beyond traditional admin work — you’ll act as a key partner to the Executive Assistant, helping manage shifting priorities, streamline processes, and keep high-level operations running smoothly.

The right person is detail-oriented, resourceful, and thrives in a fast-paced environment where no two days look the same. You’ll gain real exposure to high-impact work and have room to grow within a dynamic, scaling organization.

KEY RESPONSIBILITIES

● Provide day-to-day administrative support to the Executive Assistant and CEO

● Manage calendars, scheduling, and coordination across multiple stakeholders

● Prepare reports, presentations, and spreadsheets with heavy Excel usage

● Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks

● Assist with project coordination across departments

● Handle confidential information with discretion and professionalism

● Identify inefficiencies and proactively suggest process improvements

● Support ad hoc requests and quickly pivot between competing priorities

QUALIFICATIONS & SKILLS

● 2+ years of administrative or executive support experience

● Strong proficiency in Microsoft Excel and Windows-based systems

● Highly organized with exceptional attention to detail

● Ability to multi-task, prioritize, and adapt quickly in a fast-moving environment

● Strong problem-solving skills and ability to think outside the box

● Excellent written and verbal communication skills

● High level of professionalism, discretion, and reliability

IDEAL CANDIDATE TRAITS

● Doesn’t wait for direction — anticipates needs before they’re asked

● Comfortable handling multiple projects with competing deadlines without losing momentum

● A proactive thinker who improves processes, not just follows them

● Calm under pressure and quick to pivot without dropping the ball

● Brings professionalism and discretion to every interaction, especially in sensitive situations

\nCompany Description

Over the years, this family owned business has experienced an immense growth and has become a vertically integrated distributor, supplier, and retailer of specialty mobile phones, wireless accessories and full-service Metro By T-Mobile dealer with over 400+ locations in 19+ states.

Company Description

Over the years, this family owned business has experienced an immense growth and has become a vertically integrated distributor, supplier, and retailer of specialty mobile phones, wireless accessories and full-service Metro By T-Mobile dealer with over 400+ locations in 19+ states.