Executive Assistant III

The Department of Facilities Management is seeking an Executive Assistant III to support the Assistant Director. Meet the Team! Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public. Responsibilities Schedule appointments and meetings, track and facilitate events, and assist with special projects. Research, compile, and summarize information, data and statistics for regular and specialized reports. Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants' schedules; arrange appointments and maintain manager's calendar; make travel arrangements for manager and staff; sort, screen, prioritize, and route incoming mail. Screen telephone calls and visitors directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/departmental policies and procedures. Establish, maintain, and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare, recommend, and establish office standards and procedures. Prioritize correspondence along with supporting materials for manager's review, reply, and disposition. Serve as liaison between manager and subordinates, other managers, other county agencies/departmental staff and other governmental agencies and the public. Take and transcribe dictation directly, or from notes or recordings. Review outgoing correspondence, reports, and material for accuracy, grammar, and consistency with administrative policy. Maintain a professional demeanor, handle sensitive matters, and manage confidential information with discretion and efficiency. Assist with special projects such as travel arrangements and job walk-throughs. Education Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required. Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education or a closely related field may substitute for up to one year of the general clerical experience. Experience Option I: One year of experience in a secretarial capacity with Riverside County performing a wide variety of secretarial, administrative, and clerical duties. Option II: Three years of clerical experience, one year of which must have been in an administrative support and/or secretarial capacity with responsibility for screening calls, maintaining an appointment calendar, composing correspondence, and researching, compiling, and preparing reports. Knowledge Organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office. Current office methods and practices including automated equipment, filing systems, business correspondence, receptionist techniques, report writing. Correct English usage, grammar, spelling, vocabulary, and punctuation. Ability Manage departmental records; use office equipment for the Internet, E-mail, and online service, and use PC software; research, develop, and prepare data for management presentations. Organize meeting plans and schedule appointments; provide effective client service and public relations. Display strong interpersonal and communication skills, both verbally and in writing. Other Requirements Possession of a valid California Driver's License is required. #J-18808-Ljbffr County of Riverside