Assistant HR Manager

Responsibilities Payroll Administration (Core Ownership) Own end-to-end monthly payroll administration, including compilation of payroll inputs (new hires, resignations, salary changes, allowances, deductions, unpaid leave, claims, overtime where applicable). Prepare and manage all payroll administration deliverables including IR8A, Appendix 8A/8B (where applicable), Benefits‑in‑Kind, and related statutory payroll documentation. Perform 1st & 2nd‑pass payroll verification and reconciliation checks (variances, accuracy, completeness), ensuring clean submission to Oriosoft for payroll processing. Coordinate payroll schedules, follow up on discrepancies, maintain payroll documentation, and ensure records are audit‑ready. HR Reporting, Analytics & Compliance Compile, analyze, and submit HR reports including headcount, labour cost, attrition, absenteeism, exit trends, and training compliance, ensuring accuracy, timeliness, and alignment with requirements of Management, Regional/Group HR, and statutory bodies (e.g., MOM, SNEF). Facilitate and ensure internal and external audit readiness, leading audit documentation, submissions, and follow‑ups. Maintain accurate and up‑to‑date employee data in the HRIS system with strict confidentiality. HR Operations & HRIS Responsible for the day‑to‑day HR operational matters for JEN Singapore Tanglin. Update and maintain HRIS to ensure HR records are accurate, current, and compliant (employee movements, contract changes, personal particulars, benefits, etc.). Support HR reporting and data accuracy for audits, management reporting, and operational needs. Recruitment, Onboarding & Offboarding Manage end‑to‑end recruitment and onboarding, including job postings (e.g., CareersFuture, LinkedIn), interview coordination, selection, salary proposal, contract preparation, and confirmation tracking. Monitor probation, contract expiry, and confirmation timelines, ensuring timely action and follow‑up. Oversee offboarding processes, including system updates, exit interviews, clearance administration, and coordination of final settlement documentation. Employee Relations & HR Advisory Handle disciplinary and grievance matters with fair process and proper documentation. Provide guidance to line managers on HR policies, performance matters, and general HR advisory. Support annual HR cycles such as year‑end performance appraisal, Talent Management, and bonus, including communications, system tracking, data collation, and preparation of materials. Policies, Projects & Stakeholder Management Review, update, and communicate HR policies and SOPs to ensure compliance and staff understanding. Lead or support HR projects and process improvements to drive operational excellence. Liaise with external vendors and government authorities (e.g., MOM) as required. Support HR budgeting and manpower planning activities when required. Review and verify HR‑related invoices and coordinate with Finance for timely processing. Perform any other HR‑related duties or projects to support departmental and organizational objectives. Keep abreast of market trends in compensation and benefits; analyze data and propose competitive base and incentive pay initiatives to support attraction and retention. Support annual rewards exercises (where applicable) through reporting, analysis, and preparation of documentation. Oversee all matters relating to employee work passes and visas (application, renewal, cancellation, and compliance documentation). Liaise with relevant authorities and ensure adherence to Singapore requirements. Employee Engagement & HR Initiatives Support and execute employee engagement initiatives and staff events (e.g., bi‑monthly birthday celebrations, Dinner & Dance, Long Service Awards, festive celebrations), including planning, coordination, communications, and logistics. Support employee recognition programmes and internal communications; create engaging presentations and written materials for HR programme rollouts. Support cross‑functional HR projects and other duties as assigned to enhance overall HR service delivery. Requirements Diploma or Bachelor’s Degree in Human Resource Management or related discipline (preferred). Minimum 5 years’ experience as an HR Generalist with broad HR operations exposure. Strong payroll experience with proven capability to manage monthly payroll administration and statutory submissions (e.g., IR8A, Benefits‑in‑Kind); comfortable liaising with an external payroll vendor (e.g., Oriosoft). Strong working knowledge of Singapore employment legislation and HR best practices. Meticulous and detail‑oriented, with a strong sense of confidentiality and data accuracy. Strong analytical skills; good with numbers and able to perform reconciliation, variance analysis, and data checks confidently. Strong Microsoft Excel skills (e.g., pivot tables, lookups, data validation, basic analysis). Comfortable working with HR systems (HRIS); able to maintain accurate employee records and reports. Self‑starter who is proactive, hands‑on, and able to work independently with minimal supervision. Team player with strong communication and stakeholder management skills. Able to create clear, engaging presentations and well‑written documents. Enjoys working in an empowered, energetic, and fast‑paced environment. Willingness to learn and develop expertise across multiple HR disciplines. #J-18808-Ljbffr Shangri-La Group