Administrative Assistant

Administrative Assistant

We are actively seeking a detail-oriented and dependable Administrative Assistant to strengthen our team. In this critical role, you will take charge of generating invoices, maintaining precise billing records, and ensuring all transactions are processed efficiently and on time along with other office duties. Your expertise will be vital in managing our accounts receivable and supporting our team.

Key Responsibilities

• Prepare and manage invoices.
• Verify the accuracy of billing data and resolve any discrepancies promptly.
• Maintain comprehensive records of billing transactions to ensure accuracy.
• Address and resolve billing inquiries and disputes with contractors effectively.
• Proactively follow up on outstanding invoices and monitor payment statuses to secure timely collections.
• Collaborate with other departments to guarantee the integrity of all billing information.
• Process refunds, credits, or adjustments as needed with precision.
• Generate insightful reports on billing activity and assist in month-end closing.
• Permit submissions.
• Other office duties as needed

Qualifications

• Proven experience as a billing admin or in a similar role.
• Proficiency in MS Office (especially Excel) and Outlook. Pivot tables are a plus.
• Unmatched attention to detail and a steadfast commitment to accuracy.
• Exceptional organizational and multitasking skills vital for a fast-paced environment.
• Strong communication and interpersonal abilities to foster collaboration.

Join us now and play a pivotal role in our success! Your contributions are essential to our continued growth.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• 401(k)