Executive Assistant, ELT

About Bloom Founded by wellness influencer and entrepreneur Mari Llewellyn, Bloom Nutrition is one of the fastest growing wellness brands in the U.S. Our mission is to help people bloom into their best selves through nutritious and delicious wellness solutions. Location: Austin, TX – Mon-Thur on-site, occasionally on Fridays as needed. The Role: Executive Assistant, ELT The Executive Assistant, ELT supports the day-to-day administrative and operational needs of Bloom’s executive leadership team, including the SVP of Brand, VP of Performance Marketing and Chief of Staff. Primary responsibilities include managing calendars, coordinating travel, reconciling expenses, supporting legal administration, and helping the team stay organized. Responsibilities Manage ELT calendars – scheduling and coordinating meetings. Prepare agendas, meeting materials and decks; take notes and track follow-up actions. Manage travel logistics, including flights, hotels and detailed itineraries. Draft, proofread and organize documents, reports and presentations. Handle correspondence and communications between executives, internal teams and external partners with professionalism and discretion. Process expense reports and support vendor communications and budget tracking. Support legal administration including coordinating contract routing, tracking signature status and following up on outstanding agreements. Anticipate executive needs and proactively manage priorities to ensure efficient time management. Maintain organized digital files and shared drives. Help streamline executive workflows and implement process improvements. Support preparation of materials for board and leadership reviews. Coordinate alignment across the ELT in partnership with the CEO and President's EAs. Maintain organized records of legal documents, approvals and corporate filings. Support product send-outs for PR, brand and retail partners and business contacts. Run errands—picking up and dropping off items within the Austin area as needed. Support deck and presentation development for ELT meetings and leadership reviews. Plan and coordinate internal team meetings, off-sites and culture-building events. Liaise with cross-functional teams on behalf of the ELT to ensure alignment and seamless execution. Conduct research to support campaign, product and business development needs. Foster a positive, organized and collaborative team environment. Maintain confidentiality and exercise discretion in all interactions. Qualifications Highly organized with exceptional attention to detail and follow-through. Proactive self-starting who anticipates needs and solves problems before they arise. Strong communicator with the ability to work across teams and leadership levels. Comfortable in a fast-pace, high-growth environment with shifting priorities. Tech-savvy with strong proficiency in Google Suite, Slack and project management tools (Asana, Airtable, Notion). Positive, adaptable and solutions-oriented mindset. Passionate about wellness, creativity and supporting an inspiring brand mission. Experience 2–4+ years of executive support, brand coordination or marketing experience (ideally in CPG or lifestyle). Previous experience supporting senior leadership and managing multiple priorities simultaneously. Bachelor’s degree or equivalent experience. Benefits Fast-growing, innovative environment with opportunities for growth. Collaborative, creative and passionate team culture. Employee perks including product allowance, wellness benefits and team events. Company insurance (Health, Dental, Vision). Company-wide events. 401(k) plan with company match. Generous PTO. Brand new company laptop (Apple). Access to all Bloom supplements and swag. Equal Opportunity Employer Bloom is an equal opportunity employer and values diversity in the workplace. We encourage candidates from all backgrounds to apply. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with it. The company reserves the right to modify the duties or assign additional duties as necessary. Thank you for your interest in a career with Bloom! For more information, visit our About Us page or contact View email address on click.appcast.io. #J-18808-Ljbffr Bloom Nu LLC