Executive Assistant

Executive AssistantAn Addison Group client is looking for an Executive Assistant!Job Responsibilities:Own and maintain busy, shifting calendars for senior leaders, including meetings, appointments, and travelPlan and coordinate logistics for meetings, conferences, and company events, including agendas, materials, and follow-upMonitor and prioritize incoming emails, calls, and mail, responding directly or routing to the right personHandle sensitive and confidential matters with discretion, in line with company policiesPrepare and submit expense reports for executivesDraft, edit, and proofread correspondence, presentations, reports, and other documentsHelp drive the annual budgeting cycle by tracking deadlines and supporting key deliverablesKeep filing systems organized so critical documents and records are easy to findHelp maintain HR databases and personnel records, ensuring accuracy, confidentiality, and complianceTrack, process, and organize legal invoices, working with the internal legal team and outside vendors to keep billing timely and accurateTake on additional duties as neededRequirements:Associate's degree required, Bachelors preferred3-5 years of administrative or executive support experience; supporting senior executives or C-level leaders is strongly preferredAdvanced skills in Microsoft Outlook, Word, PowerPoint, and ExcelHands-on experience with calendar management and expense reportingFamiliarity with collaboration and business tools such as Teams and expense/ERP platformsPolished, professional presence with the ability to build rapport with internal and external contacts at every levelDemonstrated discretion with confidential and sensitive informationAbility to juggle multiple, changing priorities while staying accurate and detail-orientedStrong organization, time management, and written and verbal communication skillsSolid problem-solving skills and the ability to work independently with minimal oversight; asks clarifying questions at the right time and looks for ways to improve processesStrong event planning and logistics experienceExperience preparing executive-level reports, presentations, and communicationsSelf-starter who anticipates needs, takes ownership through completion, and resolves issues without waiting for directionStrong business sense, tact, and sound judgmentService-minded approach, building relationships across teams and delivering responsive supportAbility to sit and work at a computer for extended periods (up to 8 hours per day); no lifting or other unusual physical demandsWhy choose Addison Group?Pay: We negotiate high salaries using the US Bureau of Labor Statistics.Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.Permanent Employment: Many of Addison's job openings lead to potential permanent employment.Connections: You connect directly with hiring managers.Options: You are presented multiple employment options near your home.Professional Development: You are provided hiring process advice, resume revision, and employment term negotiationAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.