Administrative Specialist (Records Management)

Job Description

Job Description

This position is contingent upon the award of the DHR Installation Administrative Services contract.

Who We Are:

CommandTec, LLC is an 8(a), Woman Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), Small Disadvantaged Business (SDB), and Service-Disabled Veteran-Owned Small Business (SDVOSB) and Historically Underutilized Business (HUBZone), headquartered in Huntsville, AL. As a diversified professional services company, CommandTec takes great pride in providing a broad range of Intelligence, Training, Enterprise IT and Process Improvement solutions to US Government agencies and commercial customers.

Job Summary:

The Administrative Specialist serves as the subject matter expert for Records Management, Freedom of Information Act (FOIA)/Privacy Act (PA) administration, and Publications and Forms Management. The position ensures compliance with applicable Army regulations, manages organizational records and information programs, processes FOIA/PA requests, and supports publications, forms, and general administrative functions across tenant organizations.

Key Responsibilities:

• Administer Freedom of Information Act (FOIA) and Privacy Act (PA) programs, including request intake, tracking, coordination, and case management.
• Review and analyze records for FOIA and Privacy Act compliance and prepare redactions in accordance with applicable regulations.
• Coordinate with legal counsel, records custodians, and government stakeholders to process information requests and support case resolution.
• Prepare reports, maintain program records, track metrics, and support annual FOIA reporting requirements.
• Monitor privacy program compliance, support Privacy Impact Assessments (PIAs), and assist with reporting and documentation of privacy incidents.
• Administer and maintain organizational records management programs in accordance with Army and federal records management requirements.
• Manage electronic records repositories, records retention schedules, file plans, and records disposition activities.
• Conduct records management reviews, audits, surveys, and training to ensure program compliance and continuous improvement.
• Provide guidance and support on records management policies, procedures, and information governance practices.
• Administer publications and forms management programs, including review, coordination, publication, and maintenance of official forms and directives.
• Review, edit, and format policies, regulations, memorandums, and other official correspondence for compliance and consistency.
• Develop, revise, and maintain electronic forms, publications databases, and related administrative resources.
• Maintain organizational office symbol records and support administrative correspondence functions.
• Collaborate with government personnel and supported organizations to ensure compliance with applicable laws, regulations, and administrative requirements.
• Performs additional duties and accepts other responsibilities as may be assigned.