Bookkeeper/HR Assistant

Bookkeeper/Human Resources Assistant

The Salvation Army, an internationally recognized non-profit, faith based organization, has a job opening for a Bookkeeper/Human Resources Assistant for the Lafayette Corps in Lafayette, Louisiana.

Job Summary: Performs a variety of Human Resources functions for the Corps including: maintaining the filing system of human resources documents; processes electronic and manual new hire/termination requests, background check submission requests and e-verify entries; posts open positions and participates in the interview process; leads orientation meetings; ensures policy understanding and compliance; monitors attendance balances and leave requests; audits and performs data entry and edits in the time keeping system; prepares and tracks health insurance enrollment/termination information; assists and trains employees in proper usage of the implemented human capital management system; answers the telephone and provides general information regarding the Human Resources operations and/or services; processes incoming and outgoing mail.

Performs specialized clerical and bookkeeping tasks in the recording and maintenance of precise fiscal records and financial data; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as posting, checking entries, issuing checks, balancing accounts, and preparing basic financial reports for assigned accounts; prepares and maintains financial records in an accurate, complete, and timely manner while ensuring the integrity, security and accountability of Salvation Army financial accounts. Under the guidance of a Regional Accounting Manager or Director of Finance, keeps the Commanding Officer abreast of the financial condition of the local unit at all times. Serves as liaison to Divisional Headquarters Finance Department.

Education and Experience: High school diploma or G.E.D. required supplemented by additional secretarial courses, and two years of experience performing progressively responsible accounting and/or bookkeeping work with limited supervision and some exposure to double-entry fund accounting; human resources support work in an office environment; any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Knowledge, Skills and Abilities: Knowledge of the principles and practices of human resources. Ability to follow both verbal and written instructions. Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner. Knowledge of general office principals, practices and procedures. Ability to maintain the confidential nature of personnel related information. Ability to communicate effectively with all levels of staff. Ability to prepare and proof payroll records and meet established deadlines. Ability to participate in interviewing, screening and selecting qualified applicants to fill open positions. Knowledge of basic double-entry bookkeeping principles and practices and of applications to accounting transactions. Knowledge of modern data entry methods as they pertain to bookkeeping functions. Knowledge of financial accounting systems and procedures. Ability to prepare routine and special financial reports and records. Ability to obtain numerical totals and balances and to verify information from complex forms and transfer to computers or manual report. Ability to accept fiscal responsibility of assigned functionalized accounts.

Physical Capabilities: Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to keypunch information into a computer. Ability to operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator. Ability to answer the telephone in a courteous and tactful manner. Ability to sort and file items alphabetically and numerically. Ability to perform routine and complex mathematical computations repeatedly, rapidly and accurately. Ability to operate various general office equipment including a computer and 10-key calculator. Ability to work well under the pressure of deadlines. Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized. Ability to travel to conferences, seminars, training, etc. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Working Conditions: Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. Travels to various destinations for conferences, seminars, training, etc. where there could be discomforts associated with changes in weather.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

Statement of Purpose: The purpose of a job description is to outline the essential functions unique to a particular job within a specific department. Job descriptions are used to recruit, train, and evaluate employees.

Vacation, Sick and Holiday pay available

Equal Opportunity Employer Minorities/Women/Veterans/Disabled