Executive Assistant

Job Description

Job Description

We are looking for an organized and resourceful Executive Assistant to support senior leadership and help maintain smooth daily office operations. This contract position with the potential to convert permanent is ideal for someone who can manage shifting priorities, handle confidential matters with discretion, and create structure in a fast-paced corporate environment. The right candidate will bring strong judgment, excellent communication skills, and the ability to coordinate both executive support tasks and office administration with professionalism.
Responsibilities: • Manage complex executive calendars, prioritize scheduling needs, and coordinate appointments across multiple stakeholders. • Arrange business travel, including itineraries, accommodations, and related logistics, while ensuring plans align with executive preferences. • Prepare for executive meetings by organizing schedules, confirming details, and helping ensure leaders are fully supported throughout the day. • Serve as a point of contact for internal and external communications, responding professionally and directing inquiries as appropriate. • Oversee day-to-day administrative office activities to help maintain an efficient and well-organized corporate office environment. • Coordinate meeting logistics, including room scheduling, calendar updates, and follow-up support for time-sensitive events. • Maintain accurate office calendars and help balance competing demands to keep priorities on track. • Provide general office management support, including administrative coordination and assistance with operational tasks as needed.• 3-5 years of proven experience supporting executives in an administrative, executive assistant, or office management capacity. • Strong ability to manage calendars, schedule meetings, and coordinate multiple priorities with accuracy. • Hands-on experience booking and coordinating domestic or international travel arrangements. • Excellent written and verbal communication skills, including confidence in handling client and stakeholder correspondence. • Proficiency with Google Workspace tools and other standard office productivity applications. • Ability to work independently, exercise sound judgment, and manage confidential information with discretion. • Experience in a corporate office setting with a strong understanding of office administration best practices.